From
Erin Hart, Senior Recreation Superintendent
Title
Ordinance amending the FY 2019/2020 Capital Improvements Projects Budget; contract with Trane in the amount of $96,204 for the complete replacement of a HVAC 50 ton RTU at the Summit through a national interlocal agreement with OMNIA Partners; purchase of building management system controls from Enviromatic Systems in the amount of $25,017 through an existing City Price Agreement through a national interlocal agreement with BuyBoard for a total project cost not-to-exceed $121,221
Presenter
Cheryl De Leon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
The original HVAC equipment at the Summit has been in place and operational for over 10 years. One of the original HVAC RTU units is starting to fail and repair costs are escalating to unsustainable levels. Accordingly, staff recommends replacement of RTU 2-7 which services Ballroom I at the Summit. The recommended replacement will be with a 50 ton RTU rooftop unit; Trane has submitted a proposal through their OMNIA Partners contract #15-JLP-023 in the amount of $96,204.00.
Enviromatic Systems submitted a proposal for the building management system controls in the amount of $25,017.00. The building management systems will be installed using an already established interlocal price agreement with Enviromatic Systems. City Council approved this interlocal price agreement on November 7, 2017 for $250,000.00 for one year with two one-year renewals and is set to expire October 31, 2020 and is through BuyBoard contract # 458-14.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including OMNIA Partners and BuyBoard.
OMNIA Partners, formerly U.S. Communities, is the leading national government purchasing cooperative, providing world class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing.
Trane through their contract #15-JLP-023 offers HVAC product, installation, services and related products and services. This contract was renewed for two (2) years, effective October 1, 2020 and expires on September 30, 2022.
This item was presented to the Finance and Government Committee on March 3, 2020 for review and approval.
Financial Consideration
Funding is available by transferring and appropriating $121,221 from the unobligated fund balance in the Parks Capital Projects Fund (317193), from the Upkeep Reserve portion of this fund, to WO# 02014503 (Summit AC Replacement), 68020 (Miscellaneous Improvements).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPTIAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $121,221 FROM THE UNOBLIGATED FUND BALANCE IN THE PARKS CAPITAL PROJECTS FUND (317193), FROM THE UPKEEP RESERVE PORTION OF THIS FUND, TO WO# 02014503 (SUMMIT AC REPLACEMENT), 68020 (MISCELLANEOUS IMPROVEMENTS)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT the FY 2019/2020 Capital Improvements Projects Budget be amended by transferring and appropriating $121,221 from the unobligated fund balance in the Parks Capital Projects Fund (317193), from the Upkeep Reserve portion of this fund, to WO #02014503 (Summit AC Replacement), 68020 (Miscellaneous Improvements).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, MARCH 3, 2020.