From
Patricia D. B. Redfearn, Ph.D
Title
Ordinance amending Chapter 9 "Community Improvement and Development" of the Code of Ordinances of the City of Grand Prairie, Texas, by the amendment of sections 9-10 and 9-11 relating to the Keep Grand Prairie Beautiful Commission
Presenter
Patricia D. B. Redfearn, Solid Waste and Recycling Manager
Recommended Action
Approve
Analysis
In 1996, the City of Grand Prairie adopted an ordinance allowing for the creation of the Keep Grand Prairie Beautiful Commission, establishing its purpose, setting the number and makeup of the commission, and providing for a coordinator. Recommended changes to the ordinance include updating the purpose to come in line with modern Keep America Beautiful and Keep Texas Beautiful programs, updating the number of terms and length of the terms to be served by commissioners and updating the Department in which the Keep Grand Prairie Beautiful Coordinator is housed.
Financial Consideration
There is no change in financial impact associated the proposed amendments to this ordinance.
Body
AN ORDINANCE AMENDING CHAPTER 9 "COMMUNITY IMPROVEMENT AND DEVELOPMENT" OF THE CODE OF ORDINANCES OF THE CITY OF GRAND PRAIRIE, TEXAS, BY THE AMENDMENT OF SECTIONS 9-10 AND 9-11 RELATING TO THE KEEP GRAND PRAIRIE BEAUTIFUL COMMISSION; PROVIDING A SAVINGS CLAUSE AND A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City desires to amend Sections 9-10 and 9-11 to reflect desired changes and updates to these sections, including changes related to the purpose of the Keep Grand Prairie Beautiful Commission as well as the number and length of terms that may be served by commissioners
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF GRAND PRAIRIE, TEXAS:
SECTION 1
That Sections 9-10 and 9-11 of Chapter 9 "Community Improvement and Development" the Code of Ordinances are hereby amended to read in their entirety as follows:
"Section 9-10 Keep Grand Prairie Beautiful Commission - Created; membership; meetings; duties.
(a) Created. There is hereby created the Keep Grand Prairie Beautiful Commission, which shall be governed by the rules and regulations set out in this section.
(b) Composition. The commission provided for herein shall be comprised of nine (9) members to be nominated and approved by the city council in accordance with Section 2-7 of the Code of Ordinances. The name of the commission may be changed or amended by resolution of the city council.
(c) Terms. Four (4) of the members of the commission originally appointed shall be for a term of one (1) year. The other five (5) members of the commission originally appointed shall be appointed for a term of two (2) years. Thereafter, the term of each commission member shall be three (3) years. No commission member may serve more than two (2) consecutive three (3) year terms unless the city council by a three-fourths vote of all council members shall waive this limitation for a specific appointment.
(d) Meetings.
(1) Five (5) members of the commission shall constitute a quorum for the conduct of business. The members of the commission shall regularly attend meetings and public hearings of the commission and shall serve without compensation except for reimbursement of authorized expenses attendant to the performance of their duties.
(2) The commission shall hold an organizational meeting in August of each year, after city council completes annual appointments in July, and shall elect a chairperson and vice-chairperson from among its members before proceeding to any other matter of business. The commission shall meet regularly and shall designate the time and place of its meetings.
(3) The commission shall adopt its own rules of procedure and keep a record of its proceedings in accordance with the provisions of this section and section 9-11 and the Charter of the city. Newly appointed members shall be installed at the first regular meeting after their appointment.
(e) Duties. The commission shall recommend refuse and environmental management plans to the city council so all community pride and clean city agendas and activities may follow a common purpose. The commission shall have he following responsibilities:
(1) Propose city-wide program plans consistent with Keep Texas Beautiful and Keep America Beautiful framework of litter prevention, waste reduction and beautification.
(2) Evaluate city actions in light of these plans.
(3) Determine and recommend to the city council management and program priorities on a city-wide basis.
(4) Monitor city performance from data collected and examined under the Keep Texas Beautiful and Keep America Beautiful annual reporting requirements and make an annual report to the city council.
(5) Carry out such other tasks as the city council may designate.
(6) Seek government and private sector recognition for achievement.
(f) Subcommittees. To accomplish these responsibilities [as set forth in subsection (e)], the commission shall establish subcommittees. Each subcommittee will be chaired by a commission member with an unspecified number of community volunteers chosen by the commission as working subcommittee members.
Section 9-11 Same - Coordinator; funding for activities.
(a) Coordinator.
(1) Role; duties. The coordinator of the commission shall be the nonvoting secretary of the commission. He/she shall be custodian of all minutes and records of the board and perform such other duties as necessary and consistent with both the responsibilities of the commission and his/her responsibilities to the city through the solid waste and recycling division manager, and shall be given office space in the department of environmental services. The coordinator shall work under the supervision and control of the manager of solid waste and recycling or his/her designee for the purpose of implementing the provisions of this section and section 9-10.
(2) Expenses. Office space, supplies, telephone, postage and secretarial support for the coordinator shall be furnished by the city within budgetary appropriation process. Additional funds for commission activities involving travel or training for the coordinator shall also be supplied by the city within council-imposed budgetary restraints.
(3) Salary. The coordinator's salary shall be paid by the city. Such salary and other expenses, whether specifically enumerated in the preceding subsection or not, may be paid from donations when, as, and if the same are received by the city from the general public, business, industry, foundations, and other sources for the purposes embraced by the scope of the commission's purpose and responsibilities administered in accordance with standard city policy and practice governed by statute, charter, and ordinance.
(b) Funding strategy. The commission shall adopt a funding strategy for its activities, which shall include seeking financial support from private sources, including foundations, corporations, civic and neighborhood associations, fundraising campaigns, and other nongovernmental sources."
SECTION 2
That Chapter 9, "Community Improvement and Development" the Code of Ordinances of the City of Grand Prairie, Texas shall remain in full force and effect, save and except as amended by this Ordinance.
SECTION 3
That the terms and provisions of this Ordinance are severable and are governed by Section 1-4 of the Code of Ordinances of the City of Grand Prairie, Texas, as amended.
SECTION 4
That this Ordinance shall become effective immediately upon its passage and approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, nOVEMBER 19, 2019.