From
Anna Doll
Title
Renew the contract with Marcellette Sherman d/b/a Collabor8 Advisors, LLC, in the annual amount of $120,000 plus expenses and bonus incentives for sponsorship and consulting for The Epic, Epic Waters and PlayGrand Adventures for a renewal term of one year.
Presenter
Tom Hart, City Manager
Recommended Action
Approve
Analysis
The City initially entered into contract with Collabor8 Advisors, LLC for an initial term of nine months and has since been extended for another six months and is set to expire March 1, 2018. City Council initially approved this contract on February 7, 2017 with it's initial term plus five one-year available renewal options; this approval by council would represent one of those renewal options leaving 3.5 years available for future renewal terms.
The City is presently constructing "The Epic" and "Playgrand Adventures" as part of the Central Park development. These projects present an opportunity to allow sponsorships of the various components to offset the costs to taxpayers. Marcellette Sherman with Collabor8 Advisors, LLC has the ability to find sponsors and donors for the Central Park components as well as existing park venues such as Prairie Lights and Market Square events.
This renewal with Ms Sherman is for a one-year term with a City option to renew for up to three (3) remaining one year terms and one (1) remaining six month term (totaling 5.5yrs if all renewal options are exercised). Ms Sherman will be paid $8,000 per month and receive a 12% commission on any new sponsorships that exceed a $500,000 collective threshold and a 6% commission on renewal sponsorships however; no commission shall be paid on sponsorships of PlayGrand Adventures. There are bonuses that the contractor will receive if threshold amounts of donations are received for Playgrand adventures.
RFP 17054 was advertised in the Fort Worth Star Telegram, Bid Sync, and distributed directly to 111 potential vendors. Staff received back two proposals, one of which was determined to be non-responsive as the vendor had no experience in the DFW market as required in the RFP. After evaluation of the proposals staff determined that the proposal submitted by Collabor8 Advisors, LLC offered the best value to the City and was awarded by Council on February 7, 2017.
The grand total if all renewal options are exercised is estimated at $660,000.00 plus expenses, bonus incentives, and commissions.
Financial Consideration
Funds are available in FY 2017/2018 budget account number for account description and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS,
(add the function of the ordinance in this caption; i.e. what action is being taken by adoption of this ordinance - uppercase letters)
WHEREAS, (lower case letters)
WHEREAS,
WHEREAS,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1.
SECTION 2.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, _____________, 2017.