From
Angi Mize
Title
Price agreement for Traffic Controllers and Cabinets from Iteris ($145,885 annually) and TrafficWare ($109,905 annually) through a Master Inter-local agreement with the City of Arlington for one year with the option to renew for three additional one year periods totaling $1,023,340 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This price agreement is for the purchase of traffic signal controllers and cabinets for new construction projects for the Transportation Department as well as replacements and inventory for the Public Works Street Division.
State purchasing laws, Government Code, Chapter 271.102 authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Inter-local agreement with the City of Arlington whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with Iteris for controllers and modules and TrafficWare for TS2 Cabinets. The contracts will be for the initial twelve (12) month term and any/all of the remaining three optional one-year renewals as executed by City of Arlington. The estimated annual expenditure will be $255,835.00
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.