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Title
Ordinance amending the FY 2016/2017 Capital Improvement Projects Budget; Change Order/Amendment No. 1 with Modern Contractors in the amount of $5,945,577 for the balance of construction cost for additions and renovations to the Fleet Services Center; 5% contingency in the amount of $297,279; budget allowance of $400,000 for owner-provided furniture/fixtures/equipment (FF&E); $50,000 allowance for construction testing; $50,000 allowance for data/IT/security; plus a $75,000 allowance for temporary office trailer renovations and closeout/return for a total funding request in the amount of $6,817,856
Presenter
Andy Henning, Senior Building and Construction Manager
Recommended Action
Approve
Analysis
On December 13, 2016 the City Council awarded the Construction Manager at Risk (CMAR) contract to Modern Contractors for pre-construction services in the amount of $1,000. This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 1 in the amount of $5,945,577 represents the Guaranteed Maximum Price (GMP) for the scope of work currently defined in the Magee Architects Construction Documents package as competitively bid by Subcontractors to Modern Contractors. The $5,945,577 GMP was achieved through a collaborative effort between City staff, Magee Architects and construction personnel to value engineer over $750,000 in project cost with no negative impacts to the construction quality level. Costs above and beyond the Modern Contractors portion of the project include previously approved design and construction pre-con fees ($407,900); surveying and asbestos remediation ($37,789); temporary office trailer provisions with interior finish out ($72,504.56); 5% contingency ($297,279); budget allowance for owner-provided FF&E ($400,000); allowance for construction testing ($50,000); allowance for data/IT/security ($50,000); along with an allowance for temporary office trailer renovations and closeout/return ($75,000), all of which are covered within the overall approved project budget of $7,342,991.
Items applicable to performance by the Construction Manager at Risk (CMAR) will be incorporated into the current Modern Contractors contract for a revised total contract in the amount of $5,946,577. This item was taken to Finance and Government on September 5, 2017 for their review and recommendation for approval.
Financial Consideration
Funding for this request in the amount of $6,817,856 is available as follows:
1. $6,515,556 in 405090 Municipal Facilities Capital Projects Fund WO #01502701-03 (General Service Center Phase I)
2. $302,300 is available by transferring and appropriating from the unobligated fund balance of the Municipal Facilities Capital Projects Fund (405090) to WO #01502701-03 (General Service Center Phase I)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $302,300 FROM THE UNOBLIGATED FUND BALANCE IN THE MUNICIPAL FACILITIES CAPITAL PROJECTS FUND (405090) WO #01502701-03 (GENERAL SERVICE CENTER PHASE I)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $302,300 from the unobligated fund balance in the Municipal Facilities Capital Project Fund (405090) WO #01502701-03 (General Service Center Phase I)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 5TH DAY OF September, 2017.