From
Bryce Davis, Purchasing Manager
Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Construction design-build contract with The Nay Company for the construction of Water Utilities Metal Fabrication Shop in the amount of $1,120,715, plus a 5% contingency amount of $56,036, for a total project cost of $1,176,751
Presenter
Gabe Johnson, Public Works Director
Recommended Action
Approve
Analysis
This prefabricated metal building with concrete foundation will be used by Public Works Water Utilities for their metal fabrication shop. The building will be approximately 8,000 square feet and include basic amenities such as an office, bathroom, and parts room with mezzanine for storage above. The facility will be located at the Water Utilities’ Small Hill location.
Per Texas Government Code Title 10, Subtitle F, Chapter 2269, Subchapter G: A design-build contract must be awarded to one Design-Build Entity (DBE) following a two-step process. Step 1, Request for Qualifications (RFQ), qualifying up to five DBEs to participate in Step 2, Request for Proposals (RFP), and submittal of cost proposals to achieve the City’s design criteria. The City then shall first attempt to negotiate a contract with the selected firm. If the City is unable to negotiate a satisfactory contract with the selected firm, the City shall, formally and in writing, end all negotiations with that firm and proceed to negotiate with the next firm in the order of the selection ranking until a contract is reached or negotiations with all ranked firms end.
Notice of Request for Qualifications #20142 was advertised in the Star Telegram, PublicPurchase.com, and distributed to 54 vendors and 178 HUB vendors. There were eight Grand Prairie vendors available for this commodity, none submitting bids. Four submittals were received as shown on attachment A, one considered non-responsive. The top two DBEs were invited to participate in Step 2 (The Nay Company; CVAL Innovations).
The Step 1 & 2 submittals received from The Nay Company meet specifications and are recommended for award.
Per Texas Government Code, Sec. 2269.305, Gabriel Johnson P.E., Public Works Director, shall be the City’s designated engineer to act as the City’s representative for the duration of this project.
Financial Consideration
Funding in the total amount of $1,176,751 is available as follows:
1. $543,938 is available in Water Capital Projects Fund (500592) WO #02009203 (FY20 Beltline Facility Improvements)
2. $632,813 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Water Capital Projects Fund (500592) to WO #02009203 (FY20 Beltline Facility Improvements)
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $632,813 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) TO WO #02009203 (FY20 BELTLINE FACILITY IMPROVEMENTS)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Improvement Projects Budget be amended by transferring and appropriating $632,813 from the unobligated fund balance in the Water Capital Projects Fund (500592) to WO #02009203 (FY20 Beltline Facility Improvements)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, SEPTEMBER 1, 2020.