From
Patricia D. B. Redfearn, Ph.D.
Title
Purchase of a McCloskey R155 High Energy Screening Plant with double deck screen and apron feeder by the Solid Waste and Recycling Division from McCourt & Sons Equipment, Inc. for $313,025 through a national interlocal agreement with BuyBoard.
Presenter
Patricia D. B. Redfearn, Ph.D.
Recommended Action
Approve
Analysis
For many years, the City of Grand Prairie Streets and Water Utility Division has removed concrete from areas of the community during routine maintenance activities and have brought the debris to the landfill. Much of the concrete comes to the facility mixed with soil. Though the landfill is been able to keep pace with grinding material deposited annually, there is a 30,000 cubic yard "legacy" stockpile of dirt and concrete still to be addressed. Further, the amount of dirt currently contaminating the stockpile prevents it from meeting the specifications required by the Streets Division for many of its projects. For that reason, the Streets Division has only purchased 30% of their flex-base from the solid waste division over the past three years.
A high energy screen plant will allow landfill staff to sift dirt and contaminants out of the concrete stockpile prior to grinding allowing a purer end-product. This higher quality flex-base material will be made available to the Streets Division at a lower cost than they currently pay elsewhere. In this manner we will "close the recycling loop" by sending materials back out into the community from which they were removed as a new product.
The Grand Prairie City Council passed a resolution on March 4, 2014 that would permit staff to apply for a solid waste implementation grant from the Texas Commission on Environmental Quality through the North Central Texas Council of Governments. The grant application, in the amount of $98,000 was successful. Pending TCEQ approval of an air permit modification, the grant will be awarded and the City enter into an interlocal agreement with NCTCOG for the grant.
Chapter 271.102 of the Local Government Code authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operation of government such as purchasing of necessary equipment, supplies and services. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity. The City of Grand Prairie has master interlocal cooperative agreements with various entities including BuyBoard.
BuyBoard is able to save money by pooling the impressive purchasing power of their members, which includes hundreds of school districts, municipalities, counties, other local governments and nonprofits across Texas. They use the power of numbers as leverage to obtain better pricing with the same vendors we use now. These vendors, through their BuyBoard contracts, offer discounted pricing for landfill and recycling equipment in their current price lists.
BuyBoard contract issues an annual rebate to the City for purchases made through their vendors. The contract began on October 1, 2013 and will end on September 30, 2016.
Financial Consideration
Funding for the purchase of the concrete screening plant, in the amount of $313,025, is available in the Solid Waste Capital Projects Fund (502792) in WO #01408803 (FY14 Concrete Recycling Equipment).