From
Angi Mize
Title
Price agreement for plumbing services from Entech Sales & Service, Inc. through a national inter-local agreement with Buyboard at an estimated annual cost of $100,000 for five months ($50,000) with the option to renew for one additional one year period totaling $150,000 if all extensions are exercised; and from The Brandt Companies through a national inter-local agreement with the Texas Multiple Award Schedule (TXMAS) at an estimated annual cost of $100,000 for one year with the option to renew for three additional one year periods totaling $400,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger, Facility Services Manager
Recommended Action
Approve
Analysis
These contracts will be for plumbing services, to include but not limited to supply line breaks, return lines breaks, and other small water lines and toilets for all City owned facilities on an as needed basis. Average cost to repair a fire or domestic supply line break under a building is $20,000. The City has on average three (3) to four (4) breaks per year.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including Buyboard and Choice Partners.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Entech Sales & Service, Inc. through their Buyboard contract offers trade services and labor for electrical, plumbing and HVAC.
The Buyboard contract began November 1, 2014 and will expire October 31, 2017.
The Texas Procurement and Support Services (TPASS) has established, as an alternative purchasing method, the use of Texas Multiple Award Schedule (TXMAS) contracts that have been developed from contracts awarded by the federal government or any other governmental entity of any state.
The Brandt Companies through their TXMAS contract offers mechanical, electrical, and plumbing services.
The TXMAS contract began June 21, 2010 and will expire March 30, 2020.
Financial Consideration
The City spends an estimated $200,000 annually on plumbing services. Payments for these items will be made from various departmental accounts budgeted for these items