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Title
Ordinance amending the FY 2016/17 Capital Improvement Project Budget; Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. for Epic and Epic Waters in the amount of $252,377 for low voltage/fiber pathway, domestic water sub-meter, revised retaining wall detail at safety walls, credit for eliminated HVAC pumps, 8” domestic water line stop, Oncor service for site amenities and additional construction testing; and ratification of change of funding source on Change Order/Amendment No. 7
Presenter
Tom Cox, Deputy City Manager
Recommended Action
Approve
Analysis
On December 9, 2014 the City Council awarded the Construction Manager at Risk (CMAR) contract to Lee Lewis Construction, Inc. for pre-construction services in the amount of $20,000. This award provided the CMAR services including development of project estimates, preliminary construction schedules, value engineering and constructability review during the Design Phase.
The current Change Order/Amendment No. 8 in the amount of $252,377 is divided as follows:
1. $49,538 for multiple conduit provisions for City and internet provider fiber routing and connection to the PSB and Arkansas Lane
2. $22,733 for a domestic water sub-meter for separation of water usage monitoring between the Epic and Epic Waters
3. $20,769 for revised retaining/safety wall details increasing the foundation width due to existing contour and soil conditions
4. -$3,409 credit for unnecessary HVAC pumps that were removed from the project
5. $23,637 for an 8” domestic water line stop necessary due to unforeseen location and elevation of the existing piping with no shut-off valves incorporated
6. $6,213 for additional Oncor electric service provisions for site amenities and the new lake system water well
7. $132,896 for the balance of construction testing required of CMJ Engineering, Inc.
Change Order/Amendment No. 1 in the amount of $1,100,000 was approved by City Council on November 3, 2015 (15-5108) allowing for the pre-purchase of aluminum materials that would be utilized in the construction of the OpenAire retractable roof system for the EPIC Waters portion of the project.
Change Order/Amendment No. 2 in the amount of $6,794,652.49 was approved by City Council on March 3, 2016 to get early phase construction activities underway. The elements included in Change Order No. 2 covered the direct subcontract costs for dirt and site work ($2,217,205.10), underground site utilities installation work ($2,253,997.20), design and fabrication of confirmed water park feature rides to allow for their timely installation ($1,412,117.40), and associated CMAR costs for General Conditions ($650,000) and Insurance and Fees ($261,332.79) for a total approved amount of $6,794,652.49.
Change Order/Amendment No. 3 in the amount of $76,067,529 was approved by City Council May 3, 2016 (16-5400) was comprised of three components: 1. $70,142,492 for the balance of the EPIC Water Park construction 2. $650,000 for the walking trail restroom facility, and 3. $5,275,037 for Waterwood/Epic Place previously approved roadway and utilities.
Change Order/Amendment No. 4 in the amount of $90,953 was approved by City Council August 2, 2016 (16-5873) was for landscape grading and grubbing for the EPIC PlayGrand Adventures. Cost savings associated with EPIC Waters will be possible due to EPIC PlayGrand Adventures receiving excavated soil from the basement construction of EPIC Waters versus paying to haul off-site. Funding for the complete EPIC PlayGrand will be from the Sports Corp in the amount of a $2,000,000 one time donation. A resolution on the current council will reimburse the Capital Lending and Reserve Fund after the donation.
Change Order/Amendment No. 5 in the amount of $96,178 was approved by City Council October 11, 2016 (16-6134) was for additional material testing with CMJ Engineering, Inc.
Change Order/Amendment No. 6 in the amount of $81,269 was approved by City Council November 1, 2016 (16-6160) and was comprised of three components as follows:
1. $52,174 for the added bore at Arkansas Lane and the adjustment at the AT&T conduit lines, Oncor duct bank and re-mobilization
2. $19,685 for installation of a line stop on the 8" waterline and the cut in of a gate value at the PSB
3. $9,410 for a 13'-5" deeper connection on the 16" waterline connection in Arkansas Lane
Change Order/Amendment No. 7 in the amount of $98,526 was approved by City Council March 7, 2017 (17-6522) and was comprised of three components as follows:
1. $77,966 for additional work regarding a conflict between the sanitary and storm drains at Esplanade
2. $13,729 for additional scope of work regarding the upsizing of the transformers, feeder and panels for the video sign
3. $6,831 for video sign electrical coordination revisions
All items will be incorporated into the current Lee Lewis Construction, Inc. contract for a revised total contract amount of $84,349,107.49
This item was taken to the Finance and Government Committee on May 2, 2017 for their review and recommendation for approval.
Financial Consideration
Funding for Change Order/Amendment No. 8 with Lee Lewis Construction, Inc. in the amount of $252,377 for additional utility work along Arkansas Lane as well as video board sign power coordination associated with the EPIC in GrandCentral is available as follows:
1. $206,007 is available by appropriating and transferring from the unobligated fund balance in Street Capital Projects Fund (400192) to WO #01610403 (EPIC Way)
2. $46,370 is available by appropriating and transferring from the unobligated fund balance of Water Capital Projects Fund (500592) to WO #01607903 (Waterwood Phase II WTER)
We are also requesting a ratification of funding for Change Order/Amendment No. 7 by asking $12,224 be funded from Wastewater Capital Projects Fund (500692) WO#01608703 (Waterwood Phase II WWST) instead of Street Capital Projects Fund (400192) WO#01610403 (EPIC Way) for the sanitary sewer drain conflict at Esplanade.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $206,007 FROM THE UNOBLIGATED FUND BALANCE IN THE STREET CAPITAL PROJECTS FUND (400192) WO#01610403 (EPIC WAY) AND BY TRANSFERRING AND APPROPRIATING $46,370 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) WO#01607903 (WATERWOOD PHASE II WTER).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2016/2017 Capital Improvement Projects Budget be amended by transferring and appropriating $206,007 from the unobligated fund balance in the Street Capital Projects Fund (400192) WO#01610403 (Epic Way)
SECTION 2. THAT THE FY 2016/2017 Capital Improvement Projects Budget by amended by transferring and appropriating $46,370 from the unobligated fund balance in the Water Capital Projects Fund (500592) WO#01607903 (Waterwood Phase II WTER)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, 2ND Day of MAY, 2017.