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Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors for pre-construction services for Phase One of the new City Hall complex and civic campus master plan work in the amount of $5,000 and approve a Construction Services Fee of 2.25% to be applied to the actual approved construction costs for the new City Hall complex and civic campus master plan work at a later time
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On October 17, 2017 the City Council approved an architectural design contract with Rouch Architects (17-7264) for design of renovations and additions to the current City Hall and Development Center in the amount of $1,788,245 along with a 5% contingency in the amount of $89,412 for a total of $1,877,657.
With the design process soon to reach a point of needing important cost estimation and constructability review, an RFP #18054 solicitation was advertised by the City in accordance with State law with respondents to the RFP required to submit their proposals no later than 03/15/2018. Ten Construction Managers responded to the RFP. The selection committee reviewed all of the proposals and ultimately narrowed the field of ten down to a list of four finalists, Steele & Freeman, Pogue Construction, Hill & Wilkinson General Contractors and Crossland Construction, for interview purposes. On 03/21/2018, interviews were conducted with all four firms. After grading of the candidates by the individual committee members and committee deliberations, Hill & Wilkinson General Contractors received the committee’s highest grade and is being recommended to Council for the Pre-Construction CMAR contract award.
While the committee felt it had four outstanding firms to choose from, Hill & Wilkinson's experience in city hall construction and their outstanding team chemistry amongst themselves and with City staff were significant factors weighing in their favor, along with their competitive proposal numbers. The committee came away with the sense that Hill & Wilkinson’s successful experience on similar facilities and appreciation for the City of Grand Prairie opportunity would result in a significant advantage to the success of the project for the City.
The Construction Manager at Risk pre-construction services involves development of conceptual project estimates, preliminary construction schedule, value engineering considerations and constructability review during the Design Phase.
Pending determination of a final project construction cost within the planned overall budget, a subsequent contract award shall be comprised of Hill & Wilkinson field and office staff, General Conditions and construction services fee based on a 2.25% fee applied to the construction cost. A guaranteed maximum price (GMP) will ultimately be confirmed and brought before City Council for final overall project cost award and approval.
Should Council approve Hill & Wilkinson General Contractors for CMAR contract award as recommended, City staff will begin working with Hill & Wilkinson and Rouch Architects on finalizing design and begin the process of obtaining CMAR bids from Subcontractors. Once available, the final GMP will then be presented to City Council for consideration and approval as an amendment to the initial contract.
Financial Consideration
Funding for the Construction Manager at Risk (CMAR) Contract with Hill & Wilkinson General Contractors for pre-construction services for Phase One of the new City Hall complex and civic campus master plan work in the amount of $5,000 and approve a Construction Services Fee of 2.25% to be applied to the actual approved construction costs for the new City Hall complex and civic campus master plan work at a later time, is available in the Municipal Facilities Capital Projects Fund (405090) WO #01801601 (Municipal Complex).