From
Anda Upchurch
Title
Price Agreement for Priority Service Plan from Audio Fidelity Communications Corp dba Whitlock through a national inter-local agreement with DIR for an initial 15-month term at an estimated annual cost of $38,496.56 with the option to renew for one additional one-year period in the amount of $32,980; totaling $71,476.56 if the extension is exercised and authorize the City Manager to execute the renewal options so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Walter Shumac III, P.E., Director of Transportation
Recommended Action
Approve
Analysis
This Priority Service Plan combines service desk support with priority dispatching and preventative maintenance checks and services for a complete service program designed to maintain our Traffic Management Center video wall system in peak operating conditions at all times.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including DIR.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems.
The DIR contract began June 15, 2017 and will expire June 15, 2021. The DIR contract contains a survival clause that will allow this service plan to extend beyond the expiration or termination of the DIR contract.
Financial Consideration
Funds are available in FY 2020/2021 General Fund budget account 261210-60620 for the Traffic Management Center and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.