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Title
Ratification of an emergency purchase to Xylem Water Solutions USA, Inc. for two pumps for the Lake Ridge Lift Station facility in the amount of $70,788
Presenter
Ron McCuller, Director of Public Works
Recommended Action
Approve
Analysis
On June 10, 2015, we experienced severe flooding at the Lake Ridge lift station facility which damaged the main supply line. This caused severe infiltration of the facility resulting in extremely long and harsh pump run times. One large pump was removed for repairs, two other large pumps and two small pumps will have to be removed and rehabilitated. The pumps which we purchased allowed us to keep the lift station in service while the repairs are being completed. These pumps are necessary for the health and safety of the citizens of City of Grand Prairie.
Due to the critical nature of the emergency, we requested that normal bidding procedures be waived and award of a contract to purchase and install pumps for the Lake Ridge lift station facility. We searched our current known suppliers and Xylem Water Solutions USA Inc., located in Carrollton, Texas, had the pumps, expertise, equipment and best availability to install and service these pumps. Two Model NP-3202.185 4" volute submersible pump equipped with 460 volt/3phase/60 Hz 45 HP 1750 RPM motor, 468 impeller, submersible cable, FLS leakage detector and various accessories were ordered by requisition through the City purchase order system (PO 168087) on June 10, 2015.
Equipment on the purchase order was approved as an Emergency procurement pursuant to Local Government Code Chapter 252.022, Subsection (a), Items (1) a procurement made because of public emergency that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; (2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents; and (3) a procurement necessary because of unforeseen damage to public machinery, equipment, or other property.
Financial Consideration
Funding for the ratification of an emergency purchase to Xylem Water Solutions USA, Inc. for two pumps for the Lake Ridge Lift Station facility in the amount of $70,788 was charged to an account that was set up to track disaster cost with a future reimbursement from several possible funding sources, which could include the Federal Government, the State and Texas Municipal League, 341192 (2015 Flooding Event) 61485 (Miscellaneous Services).