City of Grand Prairie - File #: 17-6691

• File #: 17-6691
• Version: 1
• Name: RFB 17086 - Grass/Sod Replacemnt
• Type: Agenda Item
• Status: Consent Agenda
• File created: 4/21/2017
• In control: Public Works
• On agenda: 5/2/2017
• Final action: 5/2/2017
• Title: Price agreement for grass and sod replacement from Grey Construction (up to $59,925.00 annually) for one year with the option to renew for four additional one-year periods totaling $299,625.00 if all extensions are exercised; award a secondary to Blue Sky Sod Farm, LLC (up to $58,412.50 annually) to be used only if the primary is unable to fulfill the needs of the department for one year with the option to renew for four additional one-year periods totaling $292,062.50 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

Date	Ver.	Action By	Action	Result
5/2/2017	1	City Council

From

Marysol Alagenchev

Title

Price agreement for grass and sod replacement from Grey Construction (up to $59,925.00 annually) for one year with the option to renew for four additional one-year periods totaling $299,625.00 if all extensions are exercised; award a secondary to Blue Sky Sod Farm, LLC (up to $58,412.50 annually) to be used only if the primary is unable to fulfill the needs of the department for one year with the option to renew for four additional one-year periods totaling $292,062.50 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

Presenter

Ron McCuller, Public Works Director

Recommended Action

Approve

Analysis

It is the intent of this contract to facilitate the grass/sod replacement services for various locations throughout the City of Grand Prairie.  These locations include, but are not limited to, areas disturbed by Water Utilities resulting from utility repairs or replacements.

Notice of bid #17086 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 21 vendors. There were no Grand Prairie vendors available for this commodity.  Two bids were received as shown on attachment A.

The bid received from Grey Construction meets specifications and is recommended for award based on receiving the highest score in the evaluation matrix.

The secondary vendor, Blue Sky Farm, LLC, will  be used as a secondary vendor if the primary vendor cannot fulfill the needs of the City for any reason

Financial Consideration

Funding for the Grass and Sod Replacement in the amount of $59,925 is available in FY 2016/2017 Water/Wastewater Operating Fund, WasteWater Operating Fund (361111) Sanitary Sewer Maintenance (63020).  Funding for future fiscal years will be paid from that year’s approved budgets.