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Construction Manager at Risk (CMAR) Contract with Modern Contractors for pre-construction services for additions and renovations to the Fleet Services Service Center in the amount of $1,000 and approve a Construction Services Fee of 2.65% to be applied to the actual approved construction costs for the Fleet Services Service Center additions and renovations
Presenter
Andy Henning, Building and Construction Manager
Recommended Action
Approve
Analysis
On July 12, 2016 the City Council approved an architectural design contract with Magee Architects (16-5795) for design of renovations and additions to the current Fleet Services Service Center in the amount of $392,945 and a not-to-exceed $18,075 reimbursables allowance for a total of $411,020. The goal was a comprehensive review of the current facility’s provisions and operations to develop and recommend various improvements to meet the ever-changing needs of the growing city.
With the design process nearing a point of needing important cost estimation and constructability review, an RFP #17008 solicitation was advertised by the City in accordance with State law with respondents to the RFP required to submit their proposals no later than 11/01/2016. Twelve Construction Managers responded to the RFP. The selection committee reviewed all of the proposals and ultimately narrowed the field of twelve down to a list of three finalists, Pogue Construction, Modern Contractors, and Pete Durant & Associates, for interview purposes. On 11/02/2016, interviews were conducted with all three firms. After grading of the candidates by the individual committee members and committee deliberations, Modern Contractors received the committee’s highest grade and is being recommended to Council for the Pre-Construction CMAR contract award.
While the committee felt it had three outstanding firms to choose from, Modern Contractors' solid and very recent experience in service center construction was a significant factor weighing in their favor, along with their competitive proposal numbers. The committee came away with the sense that Modern Contractors' successful experience on similar facilities would result in a significant advantage to the City.
The Construction Manager at Risk pre-construction services involves development of conceptual project estimates, preliminary construction schedule, value engineering considerations and constructability review during the Design Phase.
Pending determination of a final project construction cost within the planned overall budget, a subsequent contract award shall be comprised as bid by Modern Contractors of: (1) approximately $115,000 for field and office staff; (2) approximately $143,763 for General Conditions; and (3) approximately $139,125 for construction services fee (based on a 2.65% fee applied to a placeholder construction cost at the time of RFP response). A guaranteed maximum price (GMP) will ultimately be confirmed and brought before Council for final overall project cost award and approval.
Should Council approve Modern Contractors for CMAR contract award as recommended, City staff will begin working with Modern Contractors and Magee Architects on finalizing design and begin the process of CMAR bids for Subcontractors. The final GMP will be presented to Council for consideration and approval as an amendment to the initial contract at a later date.
Financial Consideration
Funding in the amount of $1,000 is available in Municipal Facilities Capital Projects Fund (405090), WO #01502701 (General Service Center Phase I) 68540 (Construction)