From
Glenda C. Peterson, Street Operations Supervisor
Title
Renewal of the price agreement with Professional Coating Technologies, Inc., DBA Fastphalt, through a master interlocal agreement with the City of Arlington, in the annual amount of $30,000 for a one-year period with the option to renew for two additional one-year periods totaling $90,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% or the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)
Presenter
Gabe Johnson, Public Works Director
Recommended Action
Approve
Analysis
This contract will be for Public Works to utilize for the purchase of PHPM-50 on an as needed basis. PHPM-50 is an environmentally friendly alternative for asphalt emulsion tack. It features a non-tracking membrane that is applied to the bottom, sides and finished surface of potholes to promote adhesion of the asphalt to the existing surface.
On March 15, 2018 the Public Works, Street Services Department entered into a price agreement with the City of Arlington through a master interlocal agreement. To date $42,500 has been spent on this agreement. The original contract executed on March 15, 2018 was for a 5 month period and ended on July 31, 2018 with an amount of $12,500. On August 20, 2019 the first renewal was executed in the amount of $30,000 and will expire on July 31, 2020. This will be a cumulative total of $132,500 for the life of the contract. This requested Council action is to authorize CMO to renew the contract for a one year period with the option to renew for two additional one-year periods; which will cumulatively surpass $50,000 therefore requiring City Council approval.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local agreements with various entities including the City of Arlington, Tx.
This contract will be for a term of one-year with no renewal options.
Financial Consideration
Funding is provided in the FY 2019/2020 Street Services General Operating Fund (251210-63030). Funding for future fiscal years will be paid from that years approved budget.