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Construction Manager at Risk (CMAR) Contract with Key Construction for pre-construction services for a new Fire Station 4 and addition to Fire Station 6 in the amount of $15,000 and approve a Construction Services Fee of 1.00% to be applied to the actual approved construction costs for the new Fire Station 4 and addition to Fire Station 6 work at a later time
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On May 1, 2018 the City Council approved an architectural design contract with Komatsu Architecture (18-7839) for design of a new Fire Station 4 and addition to Fire Station 6 in the amount of $458,261 along with a 5% design contingency in the amount of $22,913 for a total of $481,174.
With the design process soon to reach a point of needing important cost estimation and constructability review, an RFP #18082 solicitation was advertised by the City in accordance with State law with respondents to the RFP required to submit their proposals no later than 05/22/2018. Eight Construction Managers responded to the RFP. The selection committee reviewed all of the proposals and ultimately narrowed the field of eight down to a list of two finalists, AUI Partners and Key Construction, for interview purposes. On 05/29/2018, interviews were conducted with both firms. After grading of the candidates by the individual committee members and committee deliberations, Key Construction received the committee’s highest grade and is being recommended to Council for the pre-construction CMAR contract award.
While the committee felt it had two outstanding firms to choose from, Key Construction’s very competitive pricing, experience in fire station construction and their outstanding team chemistry were significant factors weighing in their favor. The committee came away with the sense that Key Construction’s successful experience on similar facilities under similar schedules and logistic requirements, along with their sincere appreciation for the City of Grand Prairie opportunity, would result in a significant advantage to the success of the project for the City.
Construction Manager at Risk pre-construction services involve development of conceptual project estimates, a preliminary construction schedule, value engineering considerations and constructability review during the Design Phase.
Pending determination of a final project construction cost within the planned overall budget, a subsequent contract award shall be comprised of Key Construction’s field and office staff, General Conditions and construction services fee based on a 1.00% fee applied to the construction cost. A guaranteed maximum price (GMP) will ultimately be confirmed and brought before City Council for final overall project cost award and approval.
Should Council approve Key Construction for CMAR contract award as recommended, City staff will begin working with Key Construction and Komatsu Architecture on finalizing design and begin the process of obtaining CMAR bids from Subcontractors. Once available, the final GMP amounts will then be presented to City Council for consideration and approval as amendments to the initial contract.
Financial Consideration
Funding in the total amount of $15,000 is available in Fire Capital Projects Fund (400591) WO#01700401-03 (Station Relocation 4)