From
Cindy Mendez, Environmental Quality Manager
Title
Contract for hazardous materials response services from Allied International Emergency for one year in an amount not to exceed $45,000, with the option to renew for four additional one-year periods totaling $225,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Jim Cummings, Environmental Services Director
Recommended Action
Approve
Analysis
This contract will be used for responding to potentially hazardous incidents, accidents, or bioterrorism threats on or along rights of way around or in the city limits of Grand Prairie or its extended territorial jurisdictions. The services associated with hazardous materials emergency response and related tasks include environmental cleanup, decontamination, spill control, containment, removal, environmental monitoring, sampling, analysis, transportation, reporting, and final disposition of hazardous and non-hazardous materials.
Notice of Request for Proposals #15101 was viewed by 19 vendors. There was 1 Grand Prairie vendor available for this commodity. Six proposals were received.
The proposal received from Allied International Emergency meets specifications and is recommended for award as the best value for the city. Attached is the evaluation of the proposals and an evaluation of costs based on common scenarios to ensure the City gets the best value. The contract will be for one year with the option to renew for four, one-year periods.
Financial Consideration
Funds are available in the FY 2014/2015 Waster Wastewater Fund (303010) account 61205 and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.