From
Bryce Davis, Purchasing Manager
Title
Agreement for Short-Term Rental Compliance, Monitoring, and Associated Services from Host Compliance, LLC ($23,048.86 annually) through a Master Interlocal Agreement with the City of Arlington for one years with the option to renew for four additional one year periods totaling $115,244. 30if all extensions are authorized
Presenter
Steve Dye, Deputy City Manager
Recommend Action
Approve
Analysis
The City is interested in purchasing Short-Term Rental Compliance, Monitoring, and Associated Services from Host Compliance. This agreement will include a monthly address identification report, ongoing monitoring of STRs operating within city limits, permit compliance, a 24/7 hot-line for neighbors to report non-emergency problems, and the ability to send out City letterhead form letters as needed.
This agreement would contain a Termination for Convenience provision allowing the City to issue a 30 day notice of termination at any point we no longer require these services.
State purchasing laws, Government Code, Chapter 271.102 authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Interlocal agreement with the City of Arlington whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with Active Network, LLC for recreation management software and services for the initial three year term and any/all of the two optional one-year renewals.
The City of Arlington’s began February 1, 2020 and set to expire January 31, 2022 with two additional two-year renewals remaining.
Financial Consideration
Funds are available in FY 2019/2020 General Fund Code Compliance budget, miscellaneous services (283310-61485) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.