From
Anda Upchurch
Title
Ratify and approve previous equipment purchase from Itron, Inc. in the amount of $176,359.06 to Itron, Inc., a sole source provider, for the purchase of AMI modules and meter reading equipment
Presenter
Gabriel Johnson, Director of Public Works
Recommended Action
Approve
Analysis
In August 2014, the City of Grand Prairie received proposals for an Automated Metering Infrastructure (AMI) System (RFP# 14104).
A provision of RFP # 14104 stated the City intended “to award a contract for a five-year deployment. However, the Proposer’s obligations to warranty and support the system shall extent for the life of the system expected to be 20 years.” Annual maintenance costs during the deployment phase were approved by City Council as part of the implementation contract.
The final equipment order placed under this contract exceeded the approved contract amount by $176,359.06. At this time, staff is requesting ratification and approval for the final equipment order placed under contract 14104, and approval for ongoing maintenance costs as well as a price agreement for sole source equipment purchases thru September 30, 2020.
Chapter 271.022 of the Local Government Code authorizes local governments to exempt competitive sealed bids/proposals when the required items or services are only available from a single source.
Contract #14104 Contract Value
Approved Contract Amount $14,324,550.22
Previously spent $14,250,909.28
Amount remaining on contract $73,640.94
Final order amount $250,000.00
Difference: $176,359.06*ratify
A new contract #20040 with Itron, Inc. is currently being finalized thru purchasing for the future years parts and maintenance. It will be presented to Council for approval at a later agenda.
Financial Consideration
Funds for equipment orders through September 30, 2020 are available in the Water Capital Projects Fund (500592) WO #02009903 (FY20 AMI Meter Maintenance) and FY 2019/2020 Water Wastewater Fund, Water Meters (361010-68280), and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.