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Construction Manager at Risk (CMAR) Contract with Pogue Construction for pre-construction services for additions and renovations to Warmack Library in the amount of $7,500 and approve a Construction Services Fee of 4.00% to be applied to the actual approved construction costs for the library additions and renovations
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
The Warmack Library is a much used and vital part of the Grand Prairie community. The facility continues to increase its popular programming, expand hours, and increase the number of computers for adults and children. On average, Warmack is visited by 125,000 people per year, racks up 30,000 hours on public computers, checks out 100,000 items, issues 2,400 library cards and hosts 300+ programs which are attended by 10,000+ people. The current building is approximately 10,000 square feet with the need to nearly double that size in order to better accommodate the significantly increased attendance generated throughout the past several years.
On November 15, 2016 the City Council approved an architectural design contract with Komatsu Architects (16-6141) for the design of renovations and additions to the current Warmack Library facility in an amount not-to-exceed $400,000. The goal was a comprehensive review of the current facility’s operations to develop and recommend various improvements focused on adding computer space, seating, study rooms, meeting space, staff space and imaginative play space. In addition, lowering shelving to increase visibility through the space was an important goal of the project along with expanding the teen and children’s collections and improving acoustics.
With the design process nearing a point of needing important cost estimation and constructability review, an RFP #17112 solicitation was advertised by the City in accordance with State law with respondents to the RFP required to submit their proposals no later than 6/22/2017. Six Construction Managers responded to the RFP. The selection committee reviewed all of the proposals and ultimately narrowed the field of six down to a list of two finalists, Pogue Construction and AUI, for interview purposes. On 7/6/2017 and 7/12/2017 interviews were conducted with AUI and Pogue. After grading of the candidates by the individual committee members and committee deliberations, Pogue Construction received the committee’s highest grade and is being recommended to Council for the Pre-Construction CMAR Contract award.
While the committee felt it had two outstanding firms to choose from, the solid experience of Pogue Construction in library facilities was a significant factor weighing in their favor, along with their competitive fee proposal numbers. The committee came away with the sense that Pogue Construction’s successful experience on similar facilities and under similar schedules (while keeping the facility operational for a portion of the construction period) would result in a significant advantage to the City.
The Construction Manager at Risk pre-construction services involves development of conceptual project cost estimates, preliminary construction schedule, value engineering considerations and constructability review during the Design Phase.
Pending determination of a final project construction cost within the planned overall budget, a subsequent contract award shall be comprised as bid by Pogue Construction of: (1) approximately $295,417.00 for field and office staff; (2) approximately $106,788.00 for General Conditions; and (3) approximately $192,000.00 for construction services fee (based on a 4.00% fee applied to a approximated placeholder construction cost at the time of the RFP response). A guaranteed maximum price (GMP) will ultimately be confirmed and brought before Council for final overall project cost award and approval.
Should Council approve Pogue Construction for CMAR contract award as recommended, City staff will begin working with Pogue Construction and Komatsu Architects to finalize design and begin the process of CMAR bids for Subcontractors. The final GMP will be presented to Council for consideration and approval as an amendment to the initial contract at a later date.
Financial Consideration
Funding for a Construction Manager at Risk (CMAR) Contract with Pogue Construction for pre-construction services for additions and renovations to Warmack Library in the amount of $7,500.00 and approve a Construction Services Fee of 4.00% to be applied to the actual approved construction costs for the library additions and renovations is available in the Library Capital Projects Fund (402093) WO #01701701 (Warmack Expansion) 68540.