From
Venona McGee, Sr. Buyer
Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects Budget; Purchase Agreement for audio visual equipment, supplies and installation for the Municipal Court from Ford Audio-Video Systems, LLC in the amount of $59,336, through a national interlocal agreement with BuyBoard
Presenter
Steven Cherry, Court Director
Recommended Action
Approve
Analysis
This Agreement will provide the Municipal Court the ability to purchase audio visual equipment, supplies, installation and training of the system.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard contract #563-18 began June 1, 2018 and will expire May 31, 2020, with an option to renew with one (1) additional one-year period.
Financial Consideration
Funding for the purchase agreement for audio visual equipment, supplies and installation from Ford Audio-Video Systems, LLC in the amount of $59,336, is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590), WO #02011403 (Municipal Court Audio-Video System).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2019/2020 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $59,336 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) WO #02011403 (MUNICIPAL COURT AUDIO-VIDEO SYSTEM)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2019/2020 Capital Improvement Projects Budget by amended by transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590), WO #02011403 (Municipal Court Audio-Video System).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, MARCH 3, 2020.