From
Chase Wheeler, Emergency Management Coordinator
Title
Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; Purchase of bionic wind sensors from Gifford Electric $75,680.00, a sole source vendor, to be installed on the city’s Outdoor Warning Sirens with a 5% contingency of $3,784.00, for a total cost of $79,464
Presenter
Chase Wheeler, Emergency Management Coordinator
Recommend Action
Approve
Analysis
The additional equipment (wind sensors) to be installed on all Outdoor Warning Sirens will make the City of Grand Prairie the first in the country to have the most robust Outdoor Warning Siren system allowing the ability to make quick, efficient and effecting warnings to our residents. By installing the wind sensors at each siren location we will be able to remotely monitor the actual wind speed which will allow the siren to activate automatically when the wind speed reaches dangerous criteria. By the individual siren activating itself based off the wind speed as well as any tornado warnings, several minutes can be saved verses having to manually active them. The time saved by automating the siren activation can directly relate to increased life safety based off the earlier warnings giving people more time to seek safety.
This all hazards Outdoor Warning Siren system is crucial in providing prompt emergency warnings to the general public that would be outdoors during an emergency. Currently the City has 26 Outdoor Warning Sirens spread within the city limits covering all major outdoor related event areas and neighborhoods. This project is in addition to the original CIP set up for the original outdoor warning siren system project where the sirens were upgraded and new sirens were installed. This project will be managed by the Office of Emergency Management and will provide the City with enhanced emergency warning capabilities.
Upgrade Project Breakdown: Amount:
Gifford Electric - Sole Source $ 75,680.00
5% Project Contingency $ 3,784.00
Total Cost of Upgrade $79,464.00
Savings from original CIP project ($ 33,281.03)
Total Amount Needed for Upgrade Project $ 46,182.97
The annual maintenance agreement for the Outdoor Warning Siren equipment and software with Gifford Electric will include the maintenance for the new wind sensors.
Chapter 252.022 of the Local Government Code authorizes local governments may be exempt for bidding for items available from only one source.
This item is to be presented and passed by the Public Safety, Health and Environmental Committee (February 1, 2016) and the Finance and Government Committee (February 2, 2016).
Financial Consideration
Funding for the upgrade project for a total amount of $79,464 is available as follows:
1. $33,281 in Police Capital Projects Fund (401091), WO #01405003 (Outdoor Warning Siren Replacement) 68640; and
2. $46,183 by approving an ordinance transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590) to the Police Capital Projects Fund (401091) WO #01405003 (Outdoor Warning Siren Replacement) 68640.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $46,183 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) TO THE POLICE CAPITAL PROJECTS FUND (401091) TO WO #01405003 (OUTDOOR WARNING SIREN REPLACEMENT)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2015/2016 Capital Improvement Projects Budget be amended by transferring and appropriating from the unobligated fund balance in the Capital Reserve Fund (402590) with a transfer to the Police Capital Projects Fund (401091), to WO #01405003 (Outdoor Warning Siren Replacement).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 2ND DAY OF FEBRUARY, 2016.