From
Lee Harriss
Title
Resolution Approving Ratification of Capital Expenditure Funds for Improvements (Freight Elevator Repair and Replacement of All Credit Card Pin Pads) at Lone Star Park
Presenter
Greg Giessner
Kent Slabotsky, Vice President of Operations
Recommended Action
Approve
Analysis
At the August 10, 2020 board meeting, the board approved up to $1,231,237 of CAP EX projects from the FY21 CAP EX funds for capital projects. This project request is for a freight elevator repair and replacement of all credit card pin pads. The total project cost estimate is $98,664 with the Grand Prairie Sports Corp share being $49,332.07. In addition, they are cancelling seven projects. Original estimate $718,000; Lone Star would like to use funds from the previously approved CAP EX projects.
The Sports Corporation has approved a total of $1,231,237 for capital improvements at Lone Star Park. The funds were approved as part of the fiscal year budgets, which have the following remaining amounts:
FY18 $500,000 approved, $500,000 spent, $0 remaining
FY19 $500,000 approved, $500,000 spent, $0 remaining
FY20 $500,000 approved, $32,452.18 spent, $467,547.82 remaining
FY21 $500,000 approved, $0 spent, $500,000 remaining
Below is the project description submitted by Lone Star for the board to consider for the joint CAP EX program.
Approved but Cancelled Projects: Totals $718k for 2020
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1. Bar & Book Suite 2 TV Upgrade/Replacement |
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2. Carrel TV Replacement, Continued |
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3. Keating Fryers - 2 |
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4. Master Development |
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5. Security Control Dispatch Remodel |
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6. Server Upgrade for Security |
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7. Barn Surveillance |
Approved Projects that are Pending Completion:
1. Modern Turf Rail - Will be completed in September, submitted for reimbursement by October 31st.
2. Remodel Suites - Will be completed in September, just waiting on 6 pieces of furniture and the final walk through. These will also be submitted by October 31st for reimbursement.
3. Dorms, Landscaping and Beautification - Will be completed just before Christmas. Will submit for reimbursement by December 15th.
Projects that Arose Recently, Unavoidable, we Request City to split 50/50:
1. Freight Elevator Repair. $71,500 total. $35,750 to the City if approved. As you know, we cannot function without this elevator. See below for details.
a. From Chief Engineer Greg Johnson: We are have a major issue with the freight elevator. For the last few months it has had a mind of its own where it will not answer calls to the basement or first floor, skip the first floor, get stuck open on the third floor or just flat decide it is not going to work until it is just darned good and ready to. The fault is the door control computer in the main cabinet on the roof is failing. Because it is 23+ years old, it is not repairable. We had over 500 recorded faults in the past week alone. It has to be working correctly by the spring if we will be operating more in a “normal” fashion. The cost for this computer upgrade, as well as the new interlock contacts and electronic door detectors that it operates, is $71,500 with tax included.
2. Replacement of all Credit Card Pin Pads. $27,164.13 total. $13,582.07 to the City if approved.
a. Our old merchant services company no longer supported our MICROS POS system, so we had to change providers. The new pin pads were required.
3. Total of these two projects that arose recently, to the City of GP, would be $49,332.07.
Financial Consideration
The current year approved Capital Commitment Budget for Lone Star Park is $1,231,237. Of that amount, Lone Star has a balance of $967,547.82. Of that amount, Lone Star has requested $49,332.07 for the freight elevator repair and replacement of all credit card pin pads, leaving a balance of $918,215.75.
Body
A RESOLUTION OF THE GRAND PRAIRIE SPORTS FACILITIES DEVELOPMENT CORPORATION, INC. APPROVING THE FREIGHT ELEVATOR REPAIR AND REPLACEMENT OF ALL CREDIT CARD PIN PADS AS PART OF THE FY21 CAPITAL EXPENDITURE IMPROVEMENTS AT LONE STAR PARK
WHEREAS, the Grand Prairie Sports Facilities Development Corporation, Inc. (the “Corporation”) has determined that Lone Star Park is proposing improvements for the freight elevator repair and replacement of all credit card pin pads.and has requested that this be a part of the previously approved FY21 CAP EX spending;
NOW THEREFORE, BE IT RESOLVED, by the GRAND PRAIRIE SPORTS FACILITIES DEVELOPMENT CORPORATION, INC.
RESOLVED, that the Corporation be, and it hereby is, authorized to include the gift shop relocation as part of the FY21 Capital expenditure projects, and subject to the following conditions: (i) each payment by the Corporation for such expenses must be authorized by the Treasurer of the Corporation and the Chairman of the Construction Committee; (ii) Global Gaming LSP, LLC ( “Lone Star”) shall be responsible for the payment of one-half of the expenses for the Improvements and shall be responsible for the payment of any and all expenses for the Improvements to the extent that the aggregate costs exceed $28,000 and (iii) Lone Star shall present the Corporation with plans and specifications with respect to the Improvements, and no expenditures will be authorized or expended prior to the Construction Committee’s, in its sole discretion, approval of such plans and specifications; and be it further
RESOLVED, that $49,332.07 be applied to the FY21 matching funds and be it further
RESOLVED, that the appropriate officers of the Corporation be, and they hereby are, authorized and directed to do all other acts, take all actions and prepare all papers, instruments and documents in connection therewith which they, in their sole discretion, deem proper in order to accomplish and carry out the intents and purposes of the foregoing resolutions, and any and all actions previously carried out in accordance herewith be, and they hereby are, ratified, confirmed, approved and adopted as the official acts and deeds of the Corporation.
PASSED AND APPROVED BY THE GRAND PRAIRIE SPORTS FACILITIES DEVELOPMENT CORPORATION, INC. NOVEMBER 2, 2020.
Ron Jensen, President
ATTEST: