From
Mark Divita, Airport Director
Title
Ordinance amending the FY 2018/2019 Airport Capital Improvement Project budget; ratifying the emergency purchase with Cozart Metal Building Systems in the amount of $25,970.00 for phase one’s removal of hazardous conditions; ratifying the professional service contract with Lakes Engineering Inc. in the amount of $49,690.00 for phase one's structural analysis and approving phase two’s repair inspections in the amount of $10,400.00 (contract total of $60,090.00); approving the purchase with Higher Power Hydraulic Doors in the amount of $649,499.00 for new hydraulic replacement hangar doors, of which a $10,000 refundable deposit will immediately be paid to reserve the City's place in the hangar door production queue.
Presenter
Mark Divita,C.M.
Recommended Action
Approve
Analysis
On March 13, 2019, The Grand Prairie Municipal Airport experienced a wind damaging event which required immediate repair and recovery work. Fifty seven hangar doors blew off the tracks and damaged other doors and parts of the hangar buildings, necessitating the relacement of a total of 68 hangar doors. The original doors were only rated for 75 mph winds, though the airport recorded 98 mph winds on March 13, 2019. For that reason, Staff is seeking acceptable replacements that will satisfy current City of Grand Prairie building code requirements for doors with a rating of 115 mph.
Higher Power Hydraulic Doors ("HPHD") is recommended for immediate purchase of 68 new hydraulic replacement doors. The $10,000 refundable deposit allows the City to reserve a spot in the production line, which will mitigate the long lead time of 22 weeks to eventually receive the first lot of doors. When a 50% deposit is paid, the City will be officially under contract with HPHD to produce the 68 doors. Since TML has not yet issued a determination on coverage, this action helps to reduce the lead time by reserving our place in the line while remaining fully refundable.
Emergency repair and recovery work progressed in two phases. Phase one is for the removal of hazardous conditions and a structural analysis to understand what repairs are needed. Phase two will be the reconstruction, door replacement, and any additional work required to bring the Airport back up to being fully operational.
Cozart, a metal building contractor, has provided $25,970.00 for services for phase one. Cozart’s phase two work is pending TML determination and the delivery of the hangar doors, and will be brought back before council at a later date.
Lake Engineering, Inc. was selected as the most highly qualified professional, as the result of Request for Qualifications (RFQ) #19088, to provide structural analysis and repair recommendations. The cost for the phase one structural analysis is $49,690.00, and the cost of the phase two repair inspections is $10,400.00.
City policy and State statutes provide that emergency purchases are exempted from bidding requirements as stated in Section 252 of the Local Government Code. Section 252.022 states that a purchase is exempted from bidding due to unforeseen damage to public machinery, equipment, or other property. Due to the emergency nature of the wind storm and subsequent damage at the airport, Staff is requesting ratification of the emergency purchases thus far (phase one) and approval of repair work still needed (phase two).
This item was taken to the Finance and Government Committee on June 4, 2019 for their review and recommendation for approval.
Financial Consideration
Funding for a Contract with Higher Power Hydraulic Doors in the amount of $646,499.00 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Airport Capital Projects Fund (505292) to WO #01916903.
Additionally, authorize the Texas Municipal League (TML) insurance claim reimbursement to be transferred from the Risk Management Fund into the Airport's Capital Projects Fund (505292) once all insurance claims have been paid and finalized.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2018/2019 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $646,499.00 FROM THE UNOBLIGATED FUND BALANCE IN THE AIRPORT CAPITAL PROJECTS FUND (500692) TO WO #01916903.
WHEREAS, City policy and State statutes provide that emergency purchases are exempted from bidding requirements as stated in Section 252 of the Local Government Code; and
WHEREAS, one of the provisions in the Code states that a purchase is exempted from bidding because of unforseen damage to public machinery, equipment, or property; and
WHEREAS, due to the emergency nature of the wind storm and subsequent damage at the airport, staff is requesting ratification of the emergency purchase
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. That the FY 2018/2019 Capital Improvement Project Budget be amended by appropriating and transferring $646,499.00 from the unobligated fund balance in the Airport Capital Projects Fund (500692) to WO #01916603.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JUNE 4, 2019.