From
Bryce Davis, Purchasing Manager
Title
Price agreement for EMS Supplies and Pharmaceuticals from Bound Tree Medical, LLC in the estimated annual amount not to exceed $275,000.000 through a Master Interlocal Agreement with the City of Cedar Hill, TX, for one year with the option to renew for two additional one year periods totaling $825,000.00 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
The City currently contracts with Bound Tree Medical, LLC for both its EMS Supplies and Pharmaceutical needs having previously bid out these price agreements. Upon looking to cut costs and save money it was discovered that the City of Cedar Hill's contract with the same vendor contained better prices available to us should we wish to piggyback off their price agreement. This contract does just that, and establishes an interlocal price agreement utilizing the better pricing on both supplies and pharmaceuticals estimated to save the city money.
Texas Government Code, Chapter 271.102 authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Interlocal agreement with the City of Cedar Hill whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with Bound Tree Medical, LLC for EMS Supplies and Pharmaceuticals for the initial twelve (12) month term and any/all of the two optional one-year renewals as executed by the City of Cedar Hill . The estimated annual expenditure will be $275,000.00.
Financial Consideration
Funds are available in FY 2017/2018 General Fund Budget (291210-60295) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.