From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of the following for Parks and Recreation: three (3) 2019 Workman GTX ($8,976.13 each), one (1) 2019 Toro Workman HDX ($23,916.06) and one (1) 2019 Toro GM5910 ($111,962.97) from Professional Turf Products for a combined total of $162,807.42 through a national, interlocal agreement with BuyBoard
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
This equipment will either replace existing equipment in the fleet or add to the fleet according to the city replacement/improvement schedule. The purchase of this equipment was included in the FY 2018/2019 Approved Operating Budget and includes the following:
• three (3) 2019 Toro Workman GTX's will be replacing 2006-2012 Toro John Deere Gators for Parks and Recreation;
• one (1) 2019 Toro Workman HDX for Parks and Recreation;
• one (1) 2018 Toro GM5910 will be replacing 2004 Toro GM580D for Parks and Recreation.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 529-17 effective date June 1, 2017 and May 31, 2020.
Financial Consideration
Funding is available in the following accounts:
1. $8,976.13 in the Park Venue Sales Tax Fund (351210-68330) Parks and Recreation;
2. $8,976.13 in the Lake Parks Fund (315310-68330) Parks and Recreation;
3. $8,976.13 in the Lake Parks Fund (315410-68330) Parks and Recreation;
4. $23,916.06 in the Cemetery Fund (316110-68300) Parks and Recreation;
5. $111,962.97 in the Equipment Acquisition Fund (314310-68320) Parks and Recreation.