From
Linda Townley
Title
Construction Manager at Risk (CMAR) Contract with Modern Contractors for pre-construction services for the Charley Taylor Recreation Center in the amount of $1,000 and approve a Construction Services Fee of 2.65% to be applied to the actual approved construction costs for the Charley Taylor Recreation Center additions and renovations.
Presenter
Rick Herold, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
On January 5, 2016, the City Council approved an architectural design contract with Magee Associates LLP, in the amount of $313,250 and a 5 % contingency in the amount of $15,663 for the design of the renovation and expansion of Charley Taylor Recreation Center. The firm has completed schematic and conceptual design. Timing for award of CMAR allows for coordination of construction services, cost estimation and building materials review.
With the design process nearing a point of needing important cost estimation and constructability review, an RFP #17081 solicitation was advertised by the City in accordance with State law with respondents to the RFP required to submit their proposals no later than 3/31/2017. Five Construction Managers responded to the RFP. The selection committee reviewed all of the proposals and ultimately narrowed the field of five down to a list of three finalists, Modern Contractors, Lee Lewis Construction, and Pogue Construction, for interview purposes. On 4/17/2017, interviews were conducted with all three firms. After grading of the candidates by the individual committee members and committee deliberations, Modern Contractors received the committee’s highest grade. Staff is recommending award to Council for the Pre-Construction CMAR contract award.
While the committee felt it had three outstanding firms to choose from, Modern Contractors’ strong competitive proposal numbers and experience was a significant factor weighing in their favor. The committee came away with the sense that Modern Contractors successful experience on similar facilities would result in a significant advantage to the City.
The Construction Manager at Risk pre-construction services involves development of conceptual project estimates, preliminary construction schedule, value engineering considerations and constructability review during the Design Phase.
Pending determination of a final project construction cost within the planned overall budget, a subsequent contract award shall be comprised as bid by Modern Contractors of: (1) approximately $100,000.00 for field and office staff; (2) approximately $131,350.00 for General Conditions; and (3) approximately $119,250.00 for construction services fee (based on a 2.65% fee applied to a placeholder construction cost at the time of RFP response). A guaranteed maximum price (GMP) will ultimately be confirmed and brought before Council for final overall project cost award and approval.
Should Council approve Modern Contractors for CMAR contact award as recommended, City staff will begin working with Modern Contractors and Alan Magee Architects on finalizing design and begin the process of CMAR bids for Subcontractors. The final GMP will be presented to Council for consideration and approval as an amendment to the initial contract at a later date.
The item was presented to the Finance & Government Committee on May 2, 2017, and recommended for City Council approval.
Financial Consideration
Funding in the amount of $1,000 is in the Parks Capital Projects Fund (317193) WO #01505501-03 (Charley Taylor Recreation Center Renovations)