From
Gary Yakesch
Title
Ordinance amending the FY 2016/2017 Lake Parks Fund by appropriating $75,000 for the purchase of a bus; contract with Creative Bus Sales, Inc. for the purchase of a 20 passenger bus in the amount of $60,709.47 through a national interlocal agreement with the Houston Galveston Area Council (HGAC); and $14,290.53 for after-market graphics and accessories pending satisfactory quotes from after-market vendor(s) to be selected
Presenter
Rick Herold, Director - Parks, Arts, & Recreation Department
Recommended Action
Approve
Analysis
With the opening of Epic Waters slated for November 2017, and with other city venues such as the Epic, the Farmers Market and the Uptown Theater, the purchase of a 20 passenger van to transport guest from Loyd Park will be an added amenity for guests that will encourage participation at these venues. While a $75,000 request to purchase a 20 passenger bus and after-market grapics/accessories was originally part of our proposed FY18 budget, in order to ensure the bus is onsite and ready for use for Epic Waters opening, staff recommends the purchase of the bus in the amount of $60,709.47 be made from the unobligated fund balance in the Lake Parks Fund (3185); the remaining balance of $14,290.53, will be paid from the unobligated fund balance in the Lake Parks Fund (3185) to apply vinyl marketing wrap(s) and other promotional accessories once the bus is delivered; the after market graphics and accessories will be subject to required purchasing requirements per city policy and the Texas Local Government Code.
Chapter 271.102 of the Local Government code authorizes local governments to participate in a cooperative purchasing programs with another local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City Of Grand Prairie has master inter-local agreements with various entities including HGAC.
This item was presented to the Finance and Government Committee on July 18, 2017 and received recommendation for approval by the City Council.
Financial Consideration
Funding for the bus and after-market graphics package is available by transferring and appropriating $75,000 from the unobligated fund balance in the Lake Parks Fund (3185) in the amount of $60,709.47 to account number 68320 (Autos/Trucks for the bus) and $14,290.53 to account number 61600(Advertising for the graphics/accessories).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2016/2017 LAKE PARKS FUND BY TRANSFERRING AND APPROPRIATING $75,000 FROM THE UNOBLIGATED FUND BALANCE IN THE LAKE PARKS FUND (3185) TO ACCOUNTING UNIT 315210, ACCOUNT NUMBER 68320 IN THE AMOUNT OF $60,709.47, AND ACCOUNT NUMBER 61600 IN THE AMOUNT OF $14,290.53
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT the FY 2016/2017 Lake Parks Fund (3185) be amended by transferring and appropriating $75,000 from the unobligated fund balance to accounting unit 315210, account number 68320 (Autos/Trucks) in the amount of $60,709.47, and account number 61600 (Advertising) in the amount of $14,290.53
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JULY 18, 2017.