From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of two (2) 2017 Ford F350 crew cab pickups with flatbeds and tool boxes ($76,727.50), two (2) 2017 Ford Interceptor Utility PPVs ($59,260), one (1) 2017 Ram 5500 regular cab pickup with E.H. Wach Valve Operator System ($149,907) from Silsbee Ford, Sam Pack's Five Star Ford and Lovefield Dodge, respectively for a combined total of $285,894.50 through an Interlocal Agreement with Houston-Galveston Area Council (HGAC)
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement schedule. The purchase of the vehicles were included in the FY 2016/2017 Approved Operating Budget and includes the following:
• two (2) 2017 Ford F350 crew cabs (with flatbeds and tool boxes) will be replacing 2001-2003 pickups for Public Works (Streets);
• two (2) 2017 Ford Interceptor Utility PPVs will be added to the fleet for Police;
• one (1) 2017 Ram 5500 will be replacing one (1) 2001 pickup for Public Works (Water Distribution).
Chapter 271.102 of the Local Government Code authorizes local governments participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie utilizes various master inter-local cooperative agreements including HGAC.
In addition to professional consulting personnel and financing services, HGAC primarily offers products utilized in areas of Public Safety, Public Works and Communications. A wide variety of capital equipment is procured with an existing contract, and, through a unique feature of HGAC Buy, it can be customized through the use of published and unpublished options to fit our specifications and requirements. The HGAC Buy contract # VE11-15 began November 1, 2015 and will expire October 31, 2017 and contract # HT06-16 began June 1, 2016 and will expire May 31, 2018, both with no renewal extensions.
Financial Consideration
Funding is available in the following accounts:
1. $76,727.50 in the General Fund (251210-68320) Public Works (Streets);
2. $59,260 in the Crime Tax Fund (286110-68320) Police;
3. $149,907 in the Water Wastewater Fund (361211-68320) Public Works (Water Distribution).