From
Jayson R. Ramirez, Fleet Services Manager
Title
Award a contract for the installation of an above-ground fuel tank and remodel at the Lynn Creek Park fueling station to Stovall Commercial Contractors, LLC in the amount of $96,881 through a national interlocal agreement with BuyBoard
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
The Lynn Creek fueling tanks will be added as one of the City of Grand Prairie's fueling sites and managed by Fleet Services. This project involves the replacement of one (1) 500 gallon diesel tank and updating one (1) 2,000 gallon unleaded fuel tank, along with other items.
The age of the components of this fuel island (gravity fed diesel tank, lines, and other dispensing components) along with recommendations by Environmental Services result in this request of the removal and replacement of the dilapidated tanks with safer, more efficient and modern above-ground fuel tanks.
The entire project consists of:
• Furnish and install one (1) 2000 gallon DW2085 Fireguard fuel tank for diesel product $20,138;
• Furnish and install one (1) Dual Product/Dual Hose-gallons only Bennett Electronic Dispenser AST pedestal $6,208.34;
• Furnish and install all new ball valves, solenoid, piping, sheer valves, and flex lines for each product; furnish and install two (2) remote fill boxes; furnish and install new EVO 200 tank level monitoring system to include all electrical; furnish and install owner provided AssetWorks card reader system; remove and install new electrical panel to accommodate additional circuit breakers added for new fuel system $25,285.73;
• Remove existing 200 gallon diesel gravity fed fuel tank, and concrete containment dike; furnish and install new concrete slab for new above ground diesel tank; furnish and install new concrete pad for dispenser and card reader; furnish and install new bollards for dispenser and card reader; saw cut existing driveway, trench from AST along fence lines up to out bridling where tank level monitoring system will be located $13,108.23;
• Install new conduit for power, communications and tank level monitoring probe cables; power wash, paint existing unleaded fuel tank; program, purge, test, calibrate, and startup of all equipment; TCEQ registration, permit with Fire Marshal, and electrical permit $15,130.70;
• Labor $17,010;
• Contingency of 5% $4,844.05; and,
• Environmental contingency $5,000.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the Buyboard interlocal agreement.
Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 590-19 effective date July 01, 2019 and expiring June 30, 2022.
Financial Consideration
Funding for the complete above ground tanks installation project at the Lynn Creek Park fueling station for a total amount of $106,725.05 is as follows:
1. $106,725.05 is available in the Lake Capital Projects Fund (318793), WO #02001603 (Fuel Island Upgrade Lynn Creek)