From
Glenda Peterson
Title
Price agreement for utility cut repair services with New Star Grading & Paving ($1,249,175 annually) and a secondary award to NPL Construction for one year with the option to renew for four additional one year periods totaling $6,245,845 if all extensions are exercised and authorize the City manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term
Presenter
Gabriel Johnson, Public Works Director
Recommended Action
Approve
Analysis
In the course of repair and replacement of water and wastewater lines, Public Works Water Utilities must often excavate street pavement and sidewalks. The City has approved funding for the restoration of pavement and sidewalks disturbed through the execution of these utility repairs. The price agreement for which we seek approval is with contractors who will perform these restorations.
Notice of bid #20000 was viewed by 21 vendors. There were no Grand Prairie vendors available for this commodity. Two bids were received as shown on attachment A. The award was based on best value criteria set up in the specification, including price, qualifications, references, past relationship with the city and other municipalities, and if they were local among other relevant criteria as listed in the specification.
The bid received from New Star Grading & Paving meets specifications and is recommended for award.
The secondary vendor, NPL Construction, Inc., will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in FY 2020/2021 Wastewater Capital Projects Fund (500592) WO #02009403 (FY 20 WWST Utility Cuts) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.