From
Angi Mize
Title
Price Agreement for Asphalt Road Surfacing Products from APAC Texas, Inc. ($137,000 annually) through a Master Inter-local agreement with Tarrant County, for one year with the option to renew for two (2) additional one year periods totaling $411,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Presenter
Marty Davis, Purchasing Manager
Recommend Action
Approve
Analysis
This agreement will be used to purchase high performance cold laid asphalt. Water Utilities uses it to re-cover roadways and other pavements temporarily allowing traffic to continue after they have excavated the pavement to conduct water and wastewater line repairs. Water Utilities expends approximately $122,000 annually. The Streets Maintenance Division uses it for potholes and temporary repairs until permanent repairs can be made. Streets expends approximately $15,000 annually.
State purchasing laws, Local Government Code, Chapter 271, authorize local governments to enter into joint contacts and cooperative agreements for the performance of governmental functions normally associated with the operation of government such as purchasing necessary materials and supplies.
The City approved a Master Inter-local agreement with Tarrant County whereby the City could make use of all of that entities agreement(s). This communication is to notify the Council that staff would like to make use of this particular agreement and enter into an annual contract with APAC Texas, Inc. for asphalt road surfacing products for the initial twelve (12) month term and any/all of the two (2) optional one-year renewals as executed by Tarrant County.
Financial Consideration
Funds are available in FY 2012/2013 Operating budgets of Water Distribution (361211), Wastewater Maintenance (361111) and PW Street Maintenance (251210) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.