From
Tiffany Blaylock
Title
Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; Replace the existing roof at the Main Library and remove the solar panel equipment.
Presenter
Ray Riedinger, Facilities Manager
Recommended Action
Approve
Analysis
The Main Library, located at 901 Conover Drive, is experiencing roof leaks into the entire building. Thus, the roofs leaks have damaged floors, walls, ceilings, etc. In addition, solar panels were inadequately installed onto the roof. Therefore, the roof has rapidly deteriorated and is now failing.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities.
Garland/DBA, Inc. through their MICPA #14-5903 contract is recommended for this project. Their successful projects with the city's recent roof repair and/or replacements (Municipal Court, Service Center, McFalls rental building, and others) support this recommendation. Ed’s Electric will provide assistance with removing the existing solar panels. (They are the City's contracted electrician vendor.)
Financial Consideration
Funding for roof replacement at the Main Library and removing solar panel equipment in the amount of $700,000 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Capital Reserve Projects Fund (402590) WO #01611903 (Roof Replacement - Main Library) 63010 (Bldg & Grounds Maint). The roof replacement is part of the FY 2016/2017 Proposed Capital Improvement Projects Budget and therefore a reimbursement resolution is required in a previous council communication.
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENTS PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $700,000 FROM THE UNOBLIGATED FUND BALANCE IN THE CAPITAL RESERVE FUND (402590) TO WO #01611903 (ROOF REPLACEMENT AT MAIN LIBRARY AND REMOVE SOLAR PANEL EQUIPMENT)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1: That the FY 2015/2016 Capital Improvements Projects Budget be amended by transferring and appropriating $700,000 from the unobligated fund balance in the Capital Reserve Fund (402590) WO #01611903 (Roof Replacement - Main Library).
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 19TH DAY OF APRIL, 2016.