From
Venona McGee, Sr. Buyer
Title
Price Agreement for NEOGOV HR Software utilizing Onboard, Insight, Governmentjobs.com and Candidate Text Messaging from SHI Government Solutions, Inc. through a national interlocal agreement with DIR at an estimated annual amount of $28,799.00 beginning November 2020, with 5% annual increase for one year with the option to renew for four additional one-year periods totaling approximately $159,132.67 if all extensions are exercised. Authorize the City Manager to execute the renewal options under the same terms, so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms.
Presenter
Lisa Norris, Human Resources Director
Recommended Action
Approve
Analysis
This contract will allow Human Resource Department to continue interacting electronically with potential new hires for the city. Enabling new hires to be become more productive from their first day on the job by streamlining new hire paperwork, processes and training. Efficiently attracting and hiring quality candidates, while maintain compliance with reporting. Rapidly filling the applicant pipeline with qualified job seekers who have relevant experience and are genuinely committed to a career in the public sector. Contacting candidates using the most up to date communication service which is quick and effective. This software solution will continue to enhance the city’s workforce management platform.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including DIR.
DIR provides statewide leadership and oversight for management of government information and communications technology. DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems.
The DIR contract #DIR-TSO-3984 began October 9, 2018 and will expire October 9, 2021, with the option to renew for two additional one-year period(s). Per the terms and conditions of the DIR contract, the City may enter into agreement(s) with SHI for a term not to exceed five years.
Term Dates Year Estimated Annual Expenditure
Nov. 20’ - Oct. 21’ 1 $ 28,799.00
Nov. 21’ - Oct. 22’ 2 $ 30,238.95
Nov. 22’ - Oct. 23’ 3 $ 31,750.90
Nov. 23’ - Oct. 24’ 4 $ 33,338.45
Nov. 24’ - Oct. 25’ 5 $ 35,005.37_________
Estimated Total $159,132.67
Financial Consideration
Funds are available in FY 2020/2021 General Fund, Information Technology (151010) for 63165 and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.