From
Thao Vo
Title
Ordinance amending the FY 2020/2021 Capital Improvement Projects Budget; Change Order #1 in the amount of $64,000 to add twenty (20) additional EnerGov Business Management Suite Licenses from Tyler Technologies. In addition, a contract amendment for the removal of EnerGov software components deemed no longer necessary resulting in a decrease in contract costs of $15,000
Presenter
Thao Vo, Audit Services Internal Auditor
Recommended Action
Approve
Analysis
On November 6, 2018 Council awarded a Price Agreement for the Purchase, Implementation, and Maintenance of EnerGov Permitting, Inspections, Planning, and Engineering (PIPE) software from Tyler Technologies for a total cost of $1,686,312 (implementation and year one cost of $1,570,862; year two maintenance cost of $115,450) for one year with the option to renew for one additional one-year period.
This change order #1 is to add 20 EnerGov Business Management Suite Licenses for a total cost of $64,000 (one-time fees of $53,340 and recurring annual fees of $10,660). In addition, a contract amendment for the removal of EnerGov software components deemed no longer necessary resulting in a decrease in contract costs of $15,000 (one-time fees of $12,500 and recurring annual fees of $2,500).
State statues require City Council approval of a change order when the cumulative cost of the change order exceeds $50,000. With approval of this change order, the City Manager will be able to approve the change order to a cumulative value of $50,000 without additional Council approval. The City, as an owner, reserves the right to increase the amount of the work to be performed in a given contract by an amount not to exceed twenty-five (25%) percent of the original bid.
Financial Consideration
Funding for change order/amendment No. 1, in the total amount of $64,000, is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Water Capital Projects Fund (500592) WO #01915501 (FY19 Software Upgrade - Tyler Technologies WTER).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2020/2021 CAPITAL IMPROVEMENT PROJECT BUDGET BY TRANSFERRING AND APPROPRIATING $64,000 FROM THE UNOBLIGATED FUND BALANCE IN THE WATER CAPITAL PROJECTS FUND (500592) TO WO #01915501 (FY19 SOFTWARE UPGRADE-TYLER TECHNOLOGIES)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2020/2021 Capital Improvement Project Budget be amended by transferring and appropriating $64,000 from the unobligated fund balance in the Water Capital Projects Fund (500592) WO #01915501 (FY19 Software Upgrade -Tyler Technologies)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, DECEMBER 15, 2020.