From
Gary Yakesch, Assistant Director of Parks, Arts, & Recreation
Title
Price Agreement for Lake Park Operations software from RMS North America in the amount of $17,687 ($4,571 one time/implementation cost; $13,116 Annual Maintenance) for one year with the option to renew for nine additional one year periods totaling $135,731 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Duane Strawn, Director of Parks, Arts, & Recreation
Recommended Action
Approve
Analysis
The existing software in use at the Lake Park Operations is limited to just campsite inventory and management; inasmuch as Lake Park Operations have expanded in recent years to include the development of The Lodge and Camp Store, a software package was provisioned to capture the full suite of Lake Park Operations to include campsite inventory, Cabin and Lodge management, point of sale functions for Camp Store operations, and gate operation components at both Loyd and Lynn Creek Parks.
Notice of bid #20125 was advertised in the Fort Worth Star Telegram and PublicPurchase.com; it was distributed to forty-nine (49) vendors. There were no Grand Prairie vendors available for this commodity. Four (4) bids were received as shown on attached bid tabulation.
The award was based on best value criteria set up in the specification including price, city need, experience, references, local business presence, and other relevant criteria as listed in the specification.
RMS NorthAmerica meets specifications and is recommended for award.
This item was presented to the Finance & Government Committee on July 14,2020 for their review and approval.
Financial Consideration
Funds are available in FY 2019/2020 Lake Parks Fund (315210-61640) for computer software maintenance and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets