From
max
Title
Ordinance amending the FY 2015/2016 Capital Improvement Project Budget; and Change Order 1 with Lee Lewis Construction, Inc. in the amount of $1,100,000 for pre-purchase of aluminum materials for the OpenAire retractable roofing structure on the EPIC Waters facility, resulting in an estimated $392,198 construction cost savings to the City
Presenter
Tom Cox, Deputy City Manager and Marshall Warder, Facilities Construction Manager
Recommended Action
Approve
Analysis
At their December 9, 2014 meeting, Council awarded the initial component of the Construction Manager at Risk (CMAR) contract to Lee Lewis Construction, Inc. for pre-construction services in the amount of $20,000. This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering and constructability review during the Design Phase.
The CMAR has been working with HKS and the City since that award to assist in final development of the project planning. Once the plans are brought to completion, the CMAR will advertise the project and receive subcontractor bids for the various disciplines of work included within the scope of the project. The second component of the CMAR contract would then become the Guaranteed Maximum Price (GMP) that will be assimilated from the subcontractor bids received, vetted, and submitted by Lee Lewis for best quality and value to the City. The GMP will subsequently be brought to Council for consideration and final approval. Once approved, the GMP will be added by amendment to the initial contract award.
In the interim and before the GMP is prepared, it has been made known that a pre-purchase of aluminum materials that will be utilized in the construction of the OpenAire retractable roof system for the EPIC Waters portion of the project will save significant costs for the City. An early purchase of these materials in the amount of $1,100,000 will allow the City to realize a hard cost savings to the project estimated at $392,198. If approved by Council, this requested early funding will ultimately be rolled into the final GMP amount, but the savings will be locked in to the overall benefit of the project. Therefore, approval of the requested funding for pre-purchase of these materials is recommended by City staff at this time.
Financial Consideration
Funding for change order 1 with Lee Lewis Construction, Inc., Dallas, Texas in the amount of $1,100,000 for pre-purchase of materials is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the EPIC Capital Projects Fund (320893), to WO #01512001-03 (The EPIC Recreation Center).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $1,100,000 FROM THE UNOBLIGATED FUND BALANCE IN THE EPIC CAPITAL PROJECTS FUND (320893), TO WO #01512001-03 (THE EPIC RECREATION CENTER)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT the FY 2015/2016 Capital Improvement Projects Budget be amended by transferring and appropriating $1,100,000 from the unobligated fund balance in the EPIC Capital Projects Fund (320893), to WO #01512001-03 (The EPIC Recreation Center)
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 3RD DAY OF NOVEMBER, 2015.