From
Katherine Garcia-Thomson
Title
Ordinance of the City of Grand Prairie, Texas, amending the 2016 Calendar Year Section 8 Administrative Budget by transferring and appropriating $68,437.95 from the Section 8 unobligated fund balance to the Section 8 Administrative Budget (300192 63010 64016009) and approving a contract with Johnson Construction Services for a general remodel of the Housing and Neighborhood Services Building
Presenter
William A. Hills, Director, Housing and Neighborhood Services
Recommended Action
Approve
Analysis
The Housing and Neighborhood Services Building (formerly Lone Star Gas Building) was purchased and remodeled in 2001. Subsequent to this, there was an addition built to the building in 2005. Since that time, there has been no significant work done to the building beyond routine maintenance. We request the City Council approve an appropriation in the amount of $68,437.95 from the unobligated fund balance to award a bid for $65,179.00 with a 5% contingency totaling $68,437.95 to Johnson Construction to effect the painting and general remodeling of the interior of the building. The remodeling includes the repurposing of the former file room to office space and the reconfiguring of the existing systems furniture currently in use. the bid tabulation sheet is attached (exhibit 1) to provide full disclosure regarding all the bids submitted. A bid from Herndon Services is included in this tabulation and had not been reviewed due to it's not being within 10% above or below the staff estimated cost. After the tabling of this item this bid was reviewed by staff and the City Attorney, after review the bid as submitted was found to be non responsive due to several calculation errors and incomplete line item totals; thus further disqualifying this bid. Attached you will also find (exhibit 2) the detailed bidding procedures utilized by Housing and Neighborhood Services.
Financial Consideration
Sufficient funding is available in the Section 8 Administrative unobligated fund balance to be transferred to Section 8 Administrative Budget (300192) Building Maintenance (63010) for Calendar Year 2016 (64016009).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE 2016 CALENDAR YEAR SECTION 8 ADMINISTRATIVE BUDGET BY TRANSFERRING AND APPROPRIATING $68,437.95 FROM THE SECTION 8 UNOBLIGATED FUND BALANCE TO THE SECTION 8 ADMINISTRATIVE BUDGET (300192 63010 64016009) AND ALLOCATING SAME TO JOHNSON CONSTRUCTION SERVICES
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. That the CY 2016 Housing Choice Voucher Program Budget (Section 8) is amended by allocating $68,437.95 from the Section 8 unobligated fund balance to the CY 2016 Administrative Budget and approving a contract with Johnson Construction Services for painting and remodeling services.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 21ST DAY OF JUNE, 2016.