From
Bryce Davis, Purchasing Manager
Title
Agreement for copier leases from Ricoh in the amount not to exceed $100,464.24 through a national inter-local agreement with Department of Information Resources (DIR) and authorize the City Manager to execute a one year renewal and change orders for additional copier leases as needed so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the lease term
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
City currently leases copier machines from Ricoh and have been doing so since 2014. City Staff are pleased with the current equipment & customer service from this vendor. With the growth of the City, future additional units or upgrades to Ricoh units will also be added to this agreement at current DIR contract lease prices.
Chapter 271.102 of the Local Government Code authorizes local governments may participate in a cooperative purchasing program with another local government or local cooperative organization. Each to perform governmental functions or services including administrative functions normally associated with the operation of government. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including the DIR.
The DIR provides statewide leadership and oversight for management of government information and communications technology. The DIR has served in a leadership role to facilitate the state’s economic competitiveness through its ability to deliver quality information resources commodities and services at the lowest prices and best value for state and local government as well as the K-12 public and higher education systems. There is a slight increase from prior year copier contracts, due to the added new features.
DIR-TSO-3041 was executed June 25, 2015 and will expire June 25, 2019 with one (1) additional one-year renewal remaining. The City's contract with Ricoh will mirror these terms and expire June 25, 2018 with one renewal available.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.