File #: 16-5835    Version: 1 Name: Price Agreement for AMI Materials
Type: Agenda Item Status: Consent Agenda
File created: 7/1/2016 In control: City Council
On agenda: 7/12/2016 Final action: 7/12/2016
Title: Price agreement for AMI Materials (Meter boxes) from Bass & Hays for up to $549,450 for one year with the option to renew for four (4) additional one year periods totaling $2,747,250.00 if all extensions are exercised; price agreement with HD Supply Waterworks for AMI Materials (gaskets, risers, bolts) for up to $26,452.70 for one year with the option to renew for four (4) additional one year periods totaling $132,263.50; price agreement for AMI Materials (Meter bolts) from BlackAnvil for up to $1,512.00 for one year with the option to renew for four (4) additional one year periods totaling $7,560.00; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Attachments: 1. 16098 - Bid Tab.pdf, 2. 16-5835 Operating Expenditure Form.pdf

From

Robert Myers

 

Title

Price agreement for AMI Materials (Meter boxes) from Bass & Hays for up to $549,450 for one year with the option to renew for four (4) additional one year periods totaling $2,747,250.00 if all extensions are exercised; price agreement with HD Supply Waterworks for AMI Materials (gaskets, risers, bolts) for up to $26,452.70 for one year with the option to renew for four (4) additional one year periods totaling $132,263.50; price agreement for AMI Materials (Meter bolts) from BlackAnvil for up to $1,512.00 for one year with the option to renew for four (4) additional one year periods totaling $7,560.00; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

 

Presenter

Ron McCuller, Public Works Director

 

Recommended Action

Approve

 

Analysis

This price agreement is for meter boxes, gaskets, risers, bolts and other components that are necessary to support the completion of the AMI project and will be used for on-going maintenance needs.  The City will purchase these materials and provide them to Itron, the City's contractor, on an as needed basis for installation as part of the City-wide conversion. Additionally the City will make purchases for maintenance on an as needed basis.

 

Notice to Bid # 16098 was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 18 known vendors, including 3 Grand Prairie vendors.  Seven (7) bids were received as shown on attachment A. Evaluation of bids was based on low bid meeting specification.

 

Bass & Hays meets the specification and is recommended award for meter boxes.

 

HD Supply Waterworks meets the specification and is recommended award for gaskets, risers, bolts and miscellaneous components.

 

BlackAnvil meets the specification and is recommended award for meter bolts.

 

Financial Consideration

Funds for these materials are available in the FY 2015/2016 Water/Wastewater budget from unused funding associated with the Itron contract and will be charged accordingly through the end of the current fiscal year.  Funding for future fiscal years will be paid from that year's approved budgets.