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Title
Resolution declaring expectation to reimburse expenditures with proceeds of future debt in the amount of $162,547 for multiple vendor contracts for City fiber and IT rework associated with preparing for the new City Hall Municipal Complex
Presenter
Andy Henning, Building and Construction Projects Manager
Recommended Action
Approve
Analysis
This project provides for fiber and information technology equipment and services associated with preparing for the new City Hall Municipal Complex construction. In order to ensure a coordinated effort with all departments involved with the Municipal Complex, equipment and services must be ordered in advance and installed prior to the actual Municipal Complex construction.
The purchase will include multiple sources: $11,575 from Ed's Electric Service, $23,816.56 from Lantana Communications, $22,596.08 from Flair Data Systems, $81,437.25 from GTI, $12,877.24 from Graybar, and $10,245 from Techline, Inc.
All sources will be from existing on-call contracts or cooperative contracts.
Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Contracts Act, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operations of government such as purchasing of necessary equipment supplies and services. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity of agency. The City of Grand Prairie has master interlocal cooperative agreements with various entities including BuyBoard.
Financial Consideration
Funding in the total amount of 162,547 has been approved by an previous ordinance and this is to approve the declaring expectation to reimburse expenditures with proceeds of future debt sale for the City Hall Municipal Complex.
Body
A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR MULTIPLE FIBER AND INFORMATION TECHNOLOGY CONTRACTS FOR THE MUNICIPAL COMPLEX.
Whereas, the City of Grand Prairie, Texas (the "Issuer") intends to issue debt for multiple vendor contracts for City fiber and IT rework associated with preparing for the new City Hall Municipal Complex improvements, (the "Project") and further intends to make certain capital expenditures with respect to the Project and currently desires and expects to reimburse the capital expenditures with proceeds of such debt;
WHEREAS, under Treas. Reg. 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its expectation to make such reimbursement; and
WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with proceeds of tax-exempt obligations.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of GRAND PRAIRIE, Texas that:
by the City Council of the City of Grand Prairie, Texas that the Issuer reasonably expects to reimburse capital expenditures with respect to the Project with proceeds of debt hereafter to be incurred by the Issuer, and that this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Project is $162,547.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 4TH DAY OF SEPTEMBER, 2018.