From
Glenda C Peterson, Street Operations Supervisor
Title
Price agreement for handicap ramp repairs, residential and school sidewalk repairs from New Star Grading at an annual cost of $1,893,300, with a secondary for HUB member, Axis Contracting, at an annual cost of $1,915,250, and a tertiary with Parking Lot Pros with an annual amount of $1,848,375. All agreements will be for one year with the option to renew for four additional one-year periods totaling $9,466,500 for New Star Grading, $9,576,250, with Axis Contracting and $9,241,875 with Parking Lot Pros, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s).
Presenter
Gabriel Johnson, Public Works Director
Recommended Action
Approve
Analysis
This contract is for the reconstruction of residential and school sidewalks as well as handicap ramps throughout the City. Work is to be performed on an as-needed basis.
Notice of bid #21033 was advertised in the Fort Worth Star Telegram and Public Purchase. The bid was viewed by 15 vendors, which included six HUBs and one Grand Prairie vendor. There were four responses received as shown on Attachment A. The Grand Prairie vendor was not within the 3% local preference allowance. Based on the submittals, New Star Grading is the best value bid received. Annual estimated quantities are not known and vary from year to year.
The award was based on best value criteria set up in the specification, including reputation, price, past relationship with the City and other municipalities, if they are local, and other relevant criteria as listed in the specification.
The best value bid received from New Star Grading meets specifications and is recommended for award. The secondary vendor, Axis Contracting, which is a HUB member, and the third vendor Parking Lot Pros will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in the Street Capital Projects Fund (400192), WO #02106103 (FY21 Sidewalk Repairs), WO #02007203 (FY20 Sidewalk Repairs), and WO #02008303 (FY20 Handicap Ramps). Funds are also available from various departments throughout the City on an as-needed basis. All work will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budget.