From
Linda Townley
Title
Contract with Audio DAWg in the amount of $148,135 for recording studio and theater system equipment at the EPIC through a national interlocal agreement with BuyBoard
Presenter
Rick Herold, Parks, Arts and Recreation Director
Recommended Action
Approve
Analysis
The EPIC life changing center includes performance theater and recording studio which expands opportunities for leisure pursuits in the arts. Due to technological advances in recording equipment this portion of the project was separated from the general construction contract and established as a component of the FF&E budget. The EPIC staff itemized the components and accepted cooperative agreement price quotes. Audio DAWg, a local firm in the Dallas area submitted the most complete package of equipment. The vendor can supply all of the equipment in accordance with the construction schedule.
Chapter 791 of the Texas Government code, also known as the Interlocal Cooperation Contracts Act, authorizes all local governments to contract with each other to perform governmental functions or services including administrative functions normally associated with the operations of government such as purchasing of necessary equipment supplies and services. The City of Grand Prairie does not need to competitively bid items purchased through such agreements as they have already been bid by the sponsoring entity of agency. The City of Grand Prairie has master interlocal agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
BuyBoard Contract# 539-17 was effective September 1, 2017 and set to expire August 31, 2020.
Financial Consideration
Funding for this purchase in the amount of $148,135 is available in the EPIC Capital Projects Fund (320893), WO #01512003 (The EPIC Center).