From
Glenda Peterson
Title
Purchase of Phillips LED (Light Emitting Diode) light fixtures from Dealers Electrical Supply in the amount of $85,173.10 through a national interlocal agreement with BuyBoard.
Presenter
Ron McCuller, Public Works Director
Recommended Action
Approve
Analysis
This purchase will be for the Public Works, Street/Traffic department to continue upgrading the existing HPS (High Pressure Sodium) lighting to LED (Light Emitting Diode) for all streetlights maintained by the City of Grand Prairie. The City currently maintains 703 streetlights throughout the City. This year, the City will also become responsible for maintenance to an additional 32 high-mast streetlight structures on Interstate Highway 30, resulting in an additional 384 streetlight fixtures. W.W. Grainger was awarded this contract August 15, 2015. Since that time new products have emerged. Dealers Electrical Supply can supply these products for $10,000 less than W.W. Grainger.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Dealers Electrical Supply through their BuyBoard contract offers Highmast LED and Road Focus fixtures.
The BuyBoard contract # 527-17 will begin April 1, 2017 and will expire March 31, 2020.
Financial Consideration
Funds are available in the Street Capital Projects Fund (400192), WO #01708703 (Street Lighting Improvements), 60510 (Small Tools and Equipment), as well as other various departmental accounts budgeted for these items.