From
Max
Title
Change Order/Amendment No. 2 with AUI Partners, LLC for Fire Station 3 in the amount of $13,259.01 for owner contingency reimbursement, utility revisions, simplified electrical controls, natural gas line rerouting, site debris removal, electrical outlet labeling, plumbing revisions, structural concrete credit, concrete pier casing reconciliation and adjustment of the initial construction budget to align with funding available
Presenter
Andy Henning, Senior Building and Construction Projects Manager
Recommended Action
Approve
Analysis
On April 2, 2019 the City Council awarded the Construction Manager at Risk (CMAR) contract to AUI Partners, LLC (19-8820) for pre-construction services in the amount of zero dollars ($0). This award provided for CMAR services including development of project estimates, preliminary construction schedules, value engineering proposals and constructability review during the Design Phase.
The current Change Order/Amendment No. 2 in the amount of $13,259.01 is divided as follows:
$120,412.00 for adjustment of the initial construction budget to include items previously considered for value engineering opportunities
$19,560.93 for natural gas line rerouting required in order to coordinate with Atmos Energy existing natural gas line location and elevation
$9,707.82 for utility revisions associated with final construction document coordination
$4,223.02 for removal of large concrete debris discovered below grade on the existing site
$4,067.48 for plumbing revisions associated with final construction document coordination
$2,685.23 for electrical/data outlet cover upgrades to allow for labeling of connection information
($75,000.00) credit for return of owner construction contingency amount
($41,057.26) credit for pier casing reconciliation credit where not required to be used
($27,345.61) credit for concrete foundation revisions
($3,994.60) credit for simplified electrical controls associated with overall facility lighting
Change Order/Amendment No. 1 in the amount of $7,984,517 was approved by City Council on December 17, 2019 (19-9605) and represented the Guaranteed Maximum Price (GMP) for the scope of work defined in the BRW Architects Construction Documents package as competitively bid by Subcontractors to AUI Partners. Costs above and beyond the AUI Partners portion of the project addressed in Change Order/Amendment No. 1 included previously approved Construction Manager pre-construction fees ($0); space needs assessment study ($6,300); land purchase costs ($298,429); design/engineering/geotechnical fees ($807,795); 4% contingency ($332,688); allowance for IT/data design and installation ($25,000); allowance for door access and security systems ($50,000), plus an allowance for construction testing ($50,000), all of which totaled the overall project budget of $9,554,729.
Items applicable to performance by the Construction Manager at Risk (CMAR) will be incorporated into the current AUI Partners, LLC contract for a total contract in the amount of $7,997,776.01.
Financial Consideration
State statutes require City Council approval of a change order when the cumulative cost of this change order exceeds $50,000. With approval of this change order, the City Manager will be able to approve the change order to a cumulative value of $50,000 without additional Council approval. Also, the City, as an owner, reserves the right to increase the amount of the work to be performed in a given construction contract by an amount not to exceed twenty-five (25%) percent of the original bid. The amount of this contract is $7,984,517.00 and the 25% value of this contract is $1,996,129.25.
Funding for Change Order/Amendment No. 2 with AUI Partners, LLC for Fire Station 3, in the amount of $13,259.01, is available in the Fire Capital Projects Fund (400591) WO #01800401-03 (Station Relocation 3) Purchase Order #420192 Contingency.