From
Angi Mize
Title
Price agreement for temporary bar and support staff from KMP Services Inc. dba Vine Group (up to $100,000 annually) for one year with the option to renew for four additional one year periods totaling $500,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewals terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
Several venues in the City including but not limited to the Summit, Uptown Theatre, and the Ruthe Jackson Center provide catered functions such as: weddings, receptions, corporate events and social events. These catered events often include alcoholic beverages, such as beer, wine and mixed drinks. This agreement will be used to provide Texas Alcoholic Beverage Commission (TABC) certified crew leaders, bartenders and support staff to serve those items. Most of the funds spent on these services will be recouped by the customers booking the venues. This agreement may also be used by other departments as needed for events serving alcoholic beverages.
Notice of bid #18118 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 33 vendors. There were no Grand Prairie vendors available for this commodity. Five bids were received as shown on attached exhibit.
The award was based on best value criteria set up in the specification, including price, past relationship with the city and other municipalities, and references.
KMP Services dba Vine Group meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.