From
Patricia D. B. Redfearn, Ph.D.
Title
Renew a Price Agreement for Tarrant County brush and wood management from Republic Services dba Arlington Landfill (up to $50,000 annually) for one year with the option to renew for three additional one-year periods totaling $250,000 amount if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Patricia D. B. Redfearn, Ph.D., Solid Waste and Recycling Manager
Recommended Action
Approval
Analysis
The Emerald Ash Borer beetle is decimating Ash tree species across the country. In 2018, the beetle was positively identified in Tarrant County, causing a quarantine of all brush and firewood in Tarrant County effective February 2019 This quarantine prohibits the removal of brush and firewood from Tarrant to Dallas County, where the City of Grand Prairie landfill is situated. In April 2019, the City of Grand Prairie altered its collection strategy to comply with this quarantine. Since that time, brush stacked at the curbside in Tarrant County, has been collected by the City of Grand Prairie Streets Division's brush crews and has been hauled to the Arlington landfill. Approval of this agenda item will allow for the renewal of the contract with Republic Services, dba Arlington Landfill for the continued acceptance of this material. This quarantine is expected to remain in effect for the foreseeable future. It will effect Grand Prairie until Dallas County comes under the quarantine, making the transport of material from one side of Grand Prairie to the other permissible.
In June of 2019, the City Manager's Office approved the City to enter into a one-year contract for Tarrant County brush and wood management related to the Emerald Ash Borer beetle. These services were competitively bid out as RFB#19096 and were advertised in the Fort Worth Star Telegram and on BidSync. There were no Grand Prairie vendors available for this commodity. One bid was received from Republic Services.
Due to a continued need of these services, City Staff is requesting City Council authorize the renewal of this price agreement into its second term, and authorize the City Manager to execute future renewal terms in subsequent years if the Tarrant County quarantine remains in effect.
Financial Consideration
Funds are available in the FY 2020/2021 Solid Waste and Recycling Fund (303510) 61440 Solid Waste Grinding Services and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.