From
Steve Plumer, Sr. Project Manager
Title
Contract with Kraftman Commercial Playgrounds and Water Parks in the amount of $635,419.41 with a 5% contingency in the amount of $31,771, a total of $667,190.41, through a national interlocal agreement with Buyboard; additionally reject all bids received under RFB #20019
Presenter
Cheryl DeLeon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
In 2002, The Splash Factory was constructed adjacent to the Charley Taylor Recreation Center. The original water management system over the years has deteriorated to a point that Aquatic Staff must continually monitor and manually operate the system resulting in non-productive staff time and loss of revenue. With a generous contribution from the Grand Prairie Sports Corporation, $800,000 was provided for the Splash Factory Improvements design and construction. Staff evaluated a series of designs and determined that a total replacement of the water management system along with upgrades to play features and shade is also needed.
Notice of bid #20019 was advertised in the Fort Worth Star Telegram and Bid Sync. Three qualified construction bids were received December 18, 2019 none being from a Grand Prairie vendor. After bid opening, staff identified that the lowest base bid exceeded the budgeted amount for the project. A decision was made to revise the plans and scope of work, and negotiate with an aquatics contractor offered through a cooperative agreement with BuyBoard.
Kraftsman Commercial Playgrounds & Water Parks has provided a proposal for provision, delivery, and construction of the Splash Factory Improvements in the amount of $635,419.41. Staff recommends City Council reject all bids under RFB #20019 for Splash Factory Improvements and contract with Kraftsman Commercial Playgrounds & Water Parks through their BuyBoard contract.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Kraftsman's BuyBoard contract #592-19 began 10/1/2019 and is set to expire 9/30/2022 with two possible one year renewals remaining.
This item was presented to the Finance and Government Committee on March 3, 2020 for review and approval.
Financial Consideration
Funding for a Contract with Kraftman Commercial Playgrounds and Water Parks in the amount of $635,419.41 and approve a 5% contingency in the amount of $31,771, for a total of amount of $667,191, is available in the Parks Capital Projects Fund (317193), WO #01916803 (Splash Factory Improvements), 68540 (Construction).