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Title
Ordinance amending the FY 2015/2016 Summit Center Fund Budget; Change Order/Amendment No. 3 with Lee Lewis Construction, Inc. in the amount of $76,067,529 for construction costs for the EPIC Recreation and Indoor Waterpark project and Central Park Improvements
Presenter
Tom Cox, Deputy City Manager
Recommended Action
Approve
Analysis
At the December 9, 2014 City Council meeting, Council awarded the initial component of the Construction Manager at Risk (CMAR) contract to Lee Lewis Construction, Inc. for pre-construction services in the amount of $20,000. This award provided the CMAR services including development of project estimates, preliminary construction schedules, value engineering and constructability review during the Design Phase. The CMAR has been working with HKS and the City since that award to assist in final development of the project planning.
In the interim, and at their November 3, 2015 City Council meeting, Council approved a pre-purchase of aluminum materials that would be utilized in the construction of the OpenAire retractable roof system for the EPIC Waters portion of the project in the amount of $1,100,000 (15-5108). This action was taken to allow the City to lock in a cost savings estimated at $392,198 to the benefit of the project prior to anticipated material cost hikes at the end of the year. A Change Order No. 1 amendment to the original contract was subsequently executed by all parties.
On December 23, 2015, the Contract Documents (plans and specifications) were delivered to the City for Building Permit application and approval purposes by the CMAR. However, it was acknowledged that the massive scope and size of this project meant that a comprehensive and systematic review of these plans would not take place overnight. Once the permit approval process was finalized and any necessary modifications were made in conjunction with the approval, the CMAR would subsequently advertise the project and receive subcontractor bids for the various disciplines of work included within the scope of the project. This action would ultimately result in a proposed Guaranteed Maximum Price (GMP) from Lee Lewis Construction which would be assimilated from the best subcontractor bids that are received and vetted in terms of overall quality and value to the City.
On February 2, 2016, Change Order/Amendment No. 2 was approved by City Council to get early phase construction activities underway. The elements included in Change Order No. 2 covered the direct subcontract costs for dirt and site work ($2,217,205.10), underground site utilities installation work ($2,253,997.20), design and fabrication of confirmed water park feature rides to allow for their timely installation ($1,412,117.40), and associated CMAR costs for General Conditions ($650,000) and Insurance and Fees ($261,332.79) for a total approved amount of $6,794,652.49.
In the interim, the CMAR has been working closely with numerous sub-contractors for bidding purposes on all remaining disciplines related to the scope of the project. The CMAR has received and vetted all bids, and from that effort, a final GMP in the amount of $83,982,182 has been formulated for consideration and approval by Council. Of that amount, $7,914,653 has previously been approved by Council. Therefore the additional amount now requested through Change Order/Amendment No. 3 for consideration and approval by Council at this time total $76,067,529.
The current Change Order/Amendment No. 3 is comprised of three components: 1. $70,142,492 for the balance of the EPIC Water Park construction 2. $650,000 for the walking trail restroom facility, and 3. $5,275,037 for Waterwood/Epic Way previously approved roadway and utilities.
All items will be incorporated into the current Lee Lewis Construction, Inc. contract for a revised total contract amount of $83,982,182.
This item was taken to the Finance and Government Committee on May 3, 2016 for their review and recommendation for approval.
Financial Consideration
Previously approved -
1. $20,000 was allocated for the CMAR contract in The EPIC Center Capital Projects Fund (320893) WO #01512001-03 (The EPIC Center)
2. $1,100,000 was allocated for pre-purchase of aluminum materials with Change Order No. 1 in The EPIC Center Capital Projects Fund (320893) WO #01512001-03 (The EPIC Center)
3. $6,794,653 was allocated for early phase construction activities with Change Order No. 2 in The EPIC Center Capital Projects Fund (320893) WO #01512001-03 (The EPIC Center)
Current Funding request in the total amount of $76,067,529 is available as follows:
EPIC Water Park -
4. $70,142,492 is in available in The EPIC Capital Projects Fund (320893) WO #01512003 (The EPIC Center) 68540 (Construction)
Roadway/Utilities-
5. $4,655,257 is available in Street Capital Projects Fund (400192) WO #01610403 (One EPIC Way)
6. $469,800 is available in Water Capital Projects Fund (500592) WO #01607903 (Waterwood Ph I)
7. $149,980 is available in Wastewater Capital Projects Fund (500692) WO #01608703 (Waterwood Phase I)
Walking Trail Restroom-
8. $650,000 is available by approving an ordinance transferring and appropriating from the unobligated fund balance of The Summit Center Fund (312910).
Body
AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 SUMMIT CENTER FUND BUDGET BY TRANSFERRING AND APPROPRIATING $650,000 FROM THE UNOBLIGATED
FUND BALANCE FOR THE WALKING TRAIL RESTROOM FACILITIES
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS:
SECTION 1. THAT THE FY 2015/2016 Summit Center Fund Budget be amended by transferring and appropriating $650,000 from the unobligated fund balance for a walking trail restroom facilities.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, MAY 3RD, 2016.