From
Venona McGee, Sr. Buyer
Title
Price Agreement for office supply and furniture purchases from Office Depot through a national interlocal agreement with OMNIA Partners at an estimated cost of $400,000 for sixteen months; for an initial term of sixteen months with the option to renew for four additional one-year periods totaling $1,600,000 if all extensions are exercised
Presenter
Bryce Davis, Purchasing Manager
Recommend Action
Approve
Analysis
This contract will be for general office supplies and furniture, such as paper, pens, desks, chairs, toner and ink. Purchases will be made by individual departments on as-needed basis using the Office Depot BSD Website(s). Office Depot through their OMNIA Partners’ contract offers fixed pricing for all items listed in the current Office Depot Business Solutions Big Book Catalog. As a participating agency under the OMNIA Partners’ program the City will be eligible for a rebate based on the City’s annual spend.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including OMNIA Partners’.
OMNIA Partners’ contracts have been awarded via a thorough Request for Proposal (RFP) competitive solicitation by a lead public agency/governmental entity (e.g. state‚ city‚ county‚ public university or school district). The contracting process is the foundation of OMNIA Partners and sets them apart from other cooperatives. In order for even the most restrictive agencies nationwide to realize the best value offered by cooperative procurement‚ OMNIA Partners ensures that industry best practices‚ processes and procedures are applied.
The OMNIA Partners’ contract #R190303 began July 1, 2019 and will expire June 30, 2024, with the option to renew for five additional one-year period(s).
Fiscal Year Months Annual Expenditure
March 20’ - June 21’ 16* $400,000.00 *to align contract dates with OMNIA
July 21’ - June 22’ 12 $300.000.00
July 22’ - June 23’ 12 $300.000.00
July 23’ - June 24’ 12 $300.000.00
July 24’ - June 25’ 12 $300.000.00
Total $1,600,000.00
Financial Consideration
Funds are available in various departments’ budgets and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.